FISCAL TECHNICIAN II

Florence-Darlington Technical College; Florence (SC); On-site; USD 35,000 - 52,000; Full time

Job summary

Florence-Darlington Technical College is seeking an Accounts Receivable Specialist to manage student receivables and ensure timely billing in accordance with college policies. The role includes posting payments, reconciling transactions, and providing backup support for accounts payable and cashiering activities.

The ideal candidate has an accounting background (associate degree or equivalent experience) and strong communication and organizational skills.

Qualifications

• Minimum requirements: Associate degree with accounting courses and two years accounting experience; or high school diploma with four years accounting experience.
• Preferred requirements: strong accounting, telephone, and organizational skills; proficiency with imaging systems, Excel, and data importing/uploading to internal/external systems.

Responsibilities

• Manage all student receivables and ensure timely billing according to policies.
• Post payments from students/third parties to the Student System software.
• Reconcile daily credit card transactions and assist with cashiering as needed.
• Serve as Accounts Payable backup and upload records to required programs.
• Prepare monthly reports charging departments for their usage.
• Process returned checks and coordinate with relevant units for collections.

Skills

Accounts receivable

Communication skills

Customer service

Organizational skills

Attention to detail

Education

Associate degree in accounting or related field

High school diploma with accounting courses

Tools

Excel

Imaging software

Student information system

Job description

General Responsibilities

Under supervision of the Controller, this position is responsible for analyzing and managing collection of all student receivables. This position is responsible for ensuring students proceed through the billing process in a timely manner according to FDTC policies and procedures. Must be able to communicate effectively with other internal offices as well as with external parties, such as students and any third-party agencies. Assist with cashiering, telephones and serve as AP backup as needed.

Examples of Duties

Job Functions

• Manage all student receivables and ensure students are billed in a timely manner according to FDTC policies and procedures. Proper documentation of all steps must be maintained with each student file (either paper or on imaging system) as well as on the Student System software. Monitor student aged billing for changes in student accounts that generate new balances that need to be collected. Timely post any payments received from students or third-parties including sponsoring agencies on behalf of students to the Student System software. Track bankruptcy claims by students.
• Assist with cashiering, office telephones, and serve as Accounts Payable (vouchering and check writing) backup as needed. Reconcile daily credit card transactions.
• Responsible for uploading a valid record layout containing student account data to the SC Dept. of Revenue Setoff and GEAR programs and downloading reports on student status and payments garnished. Timely post payments received from both collection programs.
• Responsible for timely posting of financial holds on student accounts for past due balances. Holds need to be placed on student accounts before preregistration begins for the next semester.
• Prepare records for Financial Aid during the registration process detailing the financial aid status for students. Coordinate the billing and adjustments for high school students. Bill high schools after the last registration in a semester for tuition, books, etc. Assist other Fiscal Technicians with cashiering, etc., as needed.
• Prepare monthly reports for copies to properly charge departments for their monthly usage.
• Process returned checks which include recording debt onto the Student System software and sending notification to the student according to FDTC policies. Coordinate with the Worthless Check Unit office to turn over any unpaid checks. Maintain proper documentation of each step and timely post payments received.
• Perform other duties as assigned.

Typical Qualifications

Minimum Requirements

Associate degree with accounting related courses and two (2) years of accounting work experience; or a high school diploma with four (4) years of accounting work experience.

Preferred Requirements

The minimum as listed, plus good general accounting, telephone, and organizational skills; knowledgeable with integrated software packages, imaging systems, Excel and securely importing/scanning/uploading data to internal and external systems. Proficient in working with data record layouts and troubleshooting technology issues. Experience in analyzing accounts receivable, and possess excellent communication and customer service skills. Experience working with the public. Dependability and good customer service skills are also important abiliies for this job.

Supplemental Information

Anticipated Work Hours

Monday - Thursday, 8:00 am - 5:30 pm; Friday, 8:00 an - 11:30 am

EOE Statement

EOE/AA/ADA/M/F/D/V are encouraged to apply.

Classification

AD03 Gen 6 #61130712 Legacy #019586

Miscellaneous

Work environment is a high traffic and fast-paced area with frequent disruptions, especially during peak registration times. Must be able to prioritize tasks and manage time well. This position may require evening hours during registration periods.