Fiscal Office Assistant: Admin, Reporting & Coordination

Golden Gate Regional Center (GGRC); San Francisco (CA); On-site; USD 42,193 - 50,632; Full time

Benefits offered by this job

Medical and Dental benefits

403(b) retirement plan with employer  

Paid holidays and vacation

Job summary

Golden Gate Regional Center in San Francisco is seeking an Office Assistant to support the Fiscal Services Department. The role is based in our San Francisco office and involves providing administrative support, coordinating meetings, and handling routine reports and audits.

The ideal candidate will have a High School certification (Bachelor’s preferred) and 1–2 years of relevant experience, with strong MS Office skills and the ability to interact with all levels of staff.

Qualifications

• High School certification; Bachelor's Degree is preferred.
• 1-2 years’ work experience in relevant fields.
• Experience with multi-cultural settings or multilingual capacity is desirable.

Responsibilities

• Provides administrative support to the Fiscal Department sub units.
• Coordinate and schedule meetings as needed
• Answer and direct inquiries to the right team as needed
• Act as point of contact for internal and external customers
• Assist with mailing projects (Annual Statements, notices, rate letter)
• Assist with event and activity coordination for Fiscal Services
• Assist with filing and maintaining Fiscal Files for audit purposes
• Generate routine and ad hoc reports; create tables, mail merges, pivot tables
• Order and manage supplies for the Fiscal team
• Provide assistance with fiscal related projects and initiatives
• Assist in development and implementation of forms and processes
• Other duties as assigned by Fiscal Manager and Supervisors
• Perform filing, filing maintenance, and file purging duties
• Prepare/analyze reports
• Prepare information for internal and state audits
• Communicate with vendors, staff, and management
• Interact with other internal units
• Participate in special projects and assist with additional duties

Skills

Written communication

Oral communication

Work with all levels

Office equipment

MS Word

MS Excel

MS PowerPoint

MS Outlook

Discretion/confidentiality

Education

High School certification

Bachelor’s degree preferred

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Golden Gate Regional Center in San Francisco is seeking an Office Assistant to support the Fiscal Services Department. The role is based in our San Francisco office and involves providing administrative support, coordinating meetings, and handling routine reports and audits.

The ideal candidate will have a High School certification (Bachelor’s preferred) and 1–2 years of relevant experience, with strong MS Office skills and the ability to interact with all levels of staff.