Fiscal & Logistics Admin Assistant (Secret)

Venesco, LLC; Arlington (VA); Sur place; USD 52 000 - 68 000; Plein temps

Résumé du poste

Venesco, LLC is seeking an Administrative Assistant for Fiscal / Logistics to support the DEA and Diversion programs. The role involves data configuration, drafting/editing correspondence, file management, quality assurance, and performing a wide range of standard administrative duties.

Responsibilities include processing financial reports, maintaining schedules, managing inventories and spreadsheets, and coordinating meetings.

Qualifications

• Requires four (4) years of experience.
• Efficient data entry.
• Experience preparing and delivering reports for projects.
• Ability to obtain a SECRET clearance.

Responsabilités

• Analyze and process financial and accounting reports, deliverables, accounts payable, cost accruals, and disbursements.
• Review electronic and hard copy records for accuracy and completeness, ensuring consistent data formats and data integrity.
• Identify trends, patterns and anomalies in records and data.
• Assist in scheduling and preparing program activities.
• Maintain spreadsheets of obligations, accounts payable, and disbursements.
• Attend meetings, working groups and briefings.
• Provide office support including phone, mail, calendars, data entry, scanning, and coordinating meetings and conference rooms.
• Configure data in Excel for movable property, vehicles, devices, supplies, and mail management.
• Create and file hard and soft copy office documents.
• Develop spreadsheets, tracking tools and prepare reports and presentations using Microsoft Office.
• Manage data of movable property and inventory.
• Track preparation and delivery status of data or financial deliverables.
• Support DEA stakeholders with customer service.
• Perform other related administrative duties as assigned.
• Review procedures to ensure all documentation is complete for equipment/property/supplies.
• Conduct research and data collection to locate missing information.
• Process information using word processing packages.
• Receive and inspect equipment, affix barcodes and generate inventory records.
• Resolve data discrepancies and propose solutions.
• Respond to office inquiries.
• Track, organize, record, modify, identify, validate, analyze and report financial data relating to procurement.
• Support the DEA Warehouse Mail Management Program with reporting, tracking, analysis and training.
• Assist input and maintenance of employee profiles and inventory management in IRMS.
• Assist in preparation and compiling Acquisition packages.

Connaissances

Data entry

Report preparation

Outils

Microsoft Office

Description du poste

Venesco, LLC is seeking an Administrative Assistant for Fiscal / Logistics to support the DEA and Diversion programs. The role involves data configuration, drafting/editing correspondence, file management, quality assurance, and performing a wide range of standard administrative duties.

Responsibilities include processing financial reports, maintaining schedules, managing inventories and spreadsheets, and coordinating meetings.