Top Secret Pentagon Operations Admin

Venesco,-LLC-; Washington (District of Columbia); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

Venesco, LLC, is seeking an Operations Admin to support a federal government contract at the Pentagon. US Citizenship and Top Secret clearance is required.

You will work directly with the client and front-office teams to draft MSRs, review travel in DTS, and manage calendars and correspondence in a fast-paced, secure environment. The role includes administrative support, calendar coordination, visitor processing, records management, and liaison with security/IT to schedule secure meetings,

Qualifications

• Top Secret Clearance required.
• US citizenship required.
• Experience with government contracting firms supporting the Federal government.
• Maintain confidentiality of sensitive information.
• Excellent verbal, written, and interpersonal communication skills.
• Proficient in Microsoft Office and Adobe Acrobat.

Responsabilités

• Draft and deliver Monthly Status Reports (MSR) to the COR within the required timelines, establishing baseline formats.
• Provide administrative review support for the Defense Travel System (DTS) for CNGB/VCNGB front offices per security requirements.
• Review CNGB/VCNGB travel requests and itineraries for Joint Travel Regulations (JTR) compliance; notify travelers of revisions within 1 day.
• Advisory/administrative support only for CNGB/VCNGB; no execution of travel authorizations or vouchers.
• Maintain real-time CNGB/VCNGB calendars; draft recommended actions to accept, regret, or hold invitations.
• Identify scheduling conflicts and coordinate alternative options; communicate changes to attendees via appropriate channels.
• Follow SOPs for engagements with NFEs and official federal engagement requests.
• Identify external governance requirements and coordinate related meetings with OPRs and governance offices.
• Schedule secure communications entries (SVTC, classified meetings) and coordinate with security/IT five business days prior.
• Update and reconcile CNGB/VCNGB calendars daily as changes occur.
• Publish daily calendar previews for leadership before close of business each day.
• Distribute relevant correspondence and documents for scheduled meetings; coordinate read-ahead materials with OPRs.
• Provide administrative front office support including printing/packaging meeting materials on request.
• Handle front office inquiries via phone and email for meeting coordination.
• Process visitor management and facility coordination in CNGB suites per SOPs, coordinating with PFPA and NGB/J2.

Connaissances

Administrative support

Calendar management

Communication skills

Attention to detail

Outils

Microsoft Word

Microsoft Excel

Outlook

Adobe Acrobat

Description du poste

Venesco, LLC, is seeking an Operations Admin to support a federal government contract at the Pentagon. US Citizenship and Top Secret clearance is required.

You will work directly with the client and front-office teams to draft MSRs, review travel in DTS, and manage calendars and correspondence in a fast-paced, secure environment. The role includes administrative support, calendar coordination, visitor processing, records management, and liaison with security/IT to schedule secure meetings,