Administrative Assistant I

University Of Florida; Gainesville (FL); On-site; USD 26,000 - 29,000; Full time

Job summary

The University of Florida on the Main Campus in Gainesville, FL seeks a Faculty Admin Support to assist Electrical Engineering faculty with confidential admin tasks, schedule meetings, and handle travel and purchasing needs.

Responsibilities include handling calendars, document management, and supporting events, with an emphasis on customer service and discretion. The role is full-time and requires a high school diploma with relevant experience, plus strong MS Office skills.

Qualifications

• High school diploma or equivalent with one year of relevant experience.
• Excellent customer service skills.
• Self-motivated and able to communicate effectively with diverse groups.
• Ability to manage multiple priorities.
• Ability to exercise and maintain confidential information.
• Excellent computer skills, and experience with Microsoft Office.

Responsibilities

• Provide administrative support to faculty (portfolio based) including maintaining confidential and sensitive information.
• Manage calendars, including the coordination and scheduling of meetings.
• Make copies of reports, brochures, pamphlets, and other materials.
• Write/edit correspondence; manage and organize paper and electronic files, databases; and distribute/collect correspondence, reports, and other information.
• Assist with meetings or event setup.
• Enter student appointment forms.
• Maintain/modify C&P and bio-sketch, and other proposal docs.
• Provide fiscal support to faculty (portfolio based).
• Manage travel arrangements, including booking flights, hotel and rental car reservations, and arrangements with agendas.
• Purchase lab supplies as needed.
• Oversee mail/package delivery for the ECE department.
• Create FedEx shipping labels.
• Schedule and arrange monthly Early Career faculty meetings.
• Perform front office clerical and reception tasks in the absence of the Front Desk Staff such as greeting visitors, answering multiple phone lines, maintaining room calendars, purchasing supplies and assisting with copies, scanning, faxing, etc.
• Perform other duties, as assigned

Skills

Customer service

Self-motivated

Communication

Multitasking

Confidentiality

Prioritization

Education

High school diploma or equivalent

One year of relevant experience or equivalent

Tools

Microsoft Office

Job description

Job no: 541421
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 19050000 - EG-ELECTRICAL - COMPUTER ENG

Classification Title:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Job Description:

Faculty Admin Support

• Provide administrative support to faculty (portfolio based) including maintaining confidential and sensitive information.
• Manage calendars, including the coordination and scheduling of meetings.
• Make copies of reports, brochures, pamphlets, and other materials.
• Write/edit correspondence; manage and organize paper and electronic files, databases; and distribute/collect correspondence, reports, and other information.
• Assist with meetings or event setup.

Research Support

• Enter student appointment forms.
• Maintain/modify C&P and bio-sketch, and other proposal docs.

Faculty Fiscal Support

• Provide fiscal support to faculty (portfolio based).
• Manage travel arrangements, including booking flights, hotel and rental car reservations, and arrangements with agendas.
• Purchase lab supplies as needed.

ECE HQ Admin Support

• Oversee mail/package delivery for the ECE department.
• Create FedEx shipping labels.
• Schedule and arrange monthly Early Career faculty meetings.
• Perform front office clerical and reception tasks in the absence of the Front Desk Staff such as greeting visitors, answering multiple phone lines, maintaining room calendars, purchasing supplies and assisting with copies, scanning, faxing, etc.

Perform other duties, as assigned

$19.00-$21.00 per hour; commensurate with education and experience

Preferred:

• Excellent customer service skills.
• Self-motivated
• Effectively communicate with a diverse group of people
• Managing Multiple Priorities
• Ability to exercise and maintain confidential or sensitive information.
• Ability to plan, prioritize, and organize multiple tasks.
• Excellent computer skills, and experience with Microsoft Office.

Required Qualifications:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

This position is eligible for veteran’s preference.

Health Assessment Required:

Health Assessment Required: No

Advertised: 21 Sep 2026 Eastern Daylight Time
Applications close: 05 Oct 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.

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