Fiscal Assistant

Virginia-Department-of-Healt; Virginia (MN); On-site; USD 28,000 - 34,000; Full time

Job summary

The Virginia Department of Health is seeking a Fiscal Assistant to perform routine fiscal work in Prince William, supporting vouchers, invoices, and payments with accuracy.

Role emphasizes knowledge of accounting principles, purchasing procedures, and data entry, working within state guidelines. Wage employees have a 29-hour weekly cap and do not receive state benefits; strong communication with vendors is essential.

Qualifications

• Ability to follow established policies and procedures.
• Knowledge of accounting principles, purchasing systems and related procedures.
• Ability to communicate effectively, orally and in writing.

Responsibilities

• Prepares and processes vouchers, IATs, bills, activity reports and encounter forms.
• Keys and batches financial data and invoices for payment; balances reports.
• Writes and issues checks; reconciles accounts and purchase orders with vouchers.

Skills

Accounting principles

Purchasing systems

Communication skills

Tools

Database software

Spreadsheet software

Job description

Title: Fiscal Assistant

State Role Title: Admin and Office Spec II

Hiring Range: $20.5 – $25 ($30 with the supplement)

Pay Band: 2

Agency: Virginia Department of Health

Location: PRINCE WILLIAM-EH & VITAL REC

Agency Website: https://www.vdh.virginia.gov/prince-william

Recruitment Type: General Public - G

Job Duties

Primarily performs routine fiscal work within prescribed guidelines; interpretation and discretion are limited. Characteristic duties: prepares and processes vouchers, IATs, bills, activity reports and encounter forms. Keys and batches financial data and invoices for payment, balances financial reports, verifies coding, provides information to vendors for payment, writes and issues checks, reconciles accounts and purchase orders with vouchers, posts financial transactions. Follows up on billing denials, researches, corrects and resubmits. May perform related non-fiscal administrative tasks

Please note: Wage employees are limited to working no more than 29 hours per week on average over the course of 12 months. Wage employees do not have access to state benefits.

The Prince William Health District is a growing, diverse, and dynamic community in Northern Virginia located approximately 30 miles from Washington, D.C.

Minimum Qualifications

• Ability to follow established policies and procedures and apply knowledge of policies and procedures in day-to-day work
• Knowledge of accounting principles, purchasing systems and related procedures
• Knowledge of basic computer applications and various database and software programs
• Ability to communicate effectively, orally and in writing

Additional Considerations

• Experience with state accounting and purchasing policies, procedures, and systems

Contact Information

Name: Ramis Ahsan

Phone: [phone]

Email: [e-mail]

Inclusion and Disability Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note

Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.