Fiscal Assistant

Virginia-Department-of-Healt; Culpeper (VA); On-site; USD 42,000 - 48,000; Part time

Job summary

Virginia Department of Health in Culpeper, VA seeks a Fiscal Assistant to provide essential financial and administrative support to the Rappahannock-Rapidan Health District. Responsibilities include processing invoices, reviewing travel reimbursements, entering deposit vouchers, and maintaining fiscal records with strong attention to detail.

The role requires knowledge of accounting principles, purchasing systems, and proficient computer skills, plus clear written and oral communication.

Qualifications

• Ability to follow established policies and procedures and apply knowledge of policies and procedures in day-to-day work
• Knowledge of accounting principles, purchasing systems and related procedures
• Knowledge of basic computer applications and various database and software programs
• Ability to communicate effectively, orally and in writing

Responsibilities

• Process invoices for payment and review travel reimbursement vouchers for accuracy and compliance
• Enter deposit vouchers into the Commonwealth’s financial system; maintain financial logs and records
• Assist with month-end reconciliation and resolve routine payment and deposit discrepancies
• Maintain complete and accurate fiscal documentation and support district fiscal staff

Skills

Policy adherence

Accounting principles

Computer skills

Communication

Job description

Title: Fiscal Assistant

State Role Title:Admin and Office Spec II

Hiring Range: $20.50 - $23.00

Pay Band: 2

Agency: Virginia Department of Health

Location:RAP-RAP-CULPEPPER

Agency Website:www.rrhd.org

Recruitment Type: General Public - G

Job Duties

The Fiscal Assistant provides essential financial and administrative support for the Rappahannock-Rapidan Health District. Primary responsibilities include processing invoices for payment; reviewing employee travel reimbursement vouchers for accuracy, required documentation, and compliance with applicable policies; entering deposit vouchers into the Commonwealth’s financial system; maintaining financial tracking logs and records; assisting with month-end reconciliation; researching and resolving routine payment and deposit discrepancies; and maintaining complete and accurate fiscal documentation. The position works closely with district fiscal and administrative staff and requires strong attention to detail, organization, accuracy, and the ability to manage multiple time-sensitive transactions and deadlines.

• Wage employees serve at the will and pleasure of the appointing authority.
• Continuing employment is based on available funding and business need.
• Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance, access to the grievance procedure, etc.
• Wage employees are paid only for the hours they actually work.
• Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year.
• Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 – April 30 of the following year (the Standard Measurement Period).
• Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun.
• Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only.
• If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee.

Minimum Qualifications

Ability to follow established policies and procedures and apply knowledge of policies and procedures in day-to-day work
Knowledge of accounting principles, purchasing systems and related procedures
Knowledge of basic computer applications and various database and software programs
Ability to communicate effectively, orally and in writing

Additional Considerations

Experience with state accounting and purchasing policies, procedures, and systems
Experience with accounts payable, financial data entry, reconciliations, or other fiscal support functions is preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Adnan Sami

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.