Accounts Payable Supervisor

Dept of Med Assistance Svcs; Richmond (VA); On-site; USD 110,000 - 114,000; Full time

Job summary

Dept of Medical Assistance Services (DMAS) in Virginia seeks an Accounts Payable Supervisor in the Fiscal Division. The role provides oversight of AP functions, reviews disbursement vouchers, and ensures policy compliance.

The position also administers petty cash, travel card programs, and online reconciliations within a complex financial environment. Located in Richmond, VA, this role requires coordinating with internal/external stakeholders and maintaining timely, accurate processing of

Qualifications

• Considerable experience with accounts payable operations and procedures.
• Experience with financial software and reconciliation processes.
• Ability to meet deadlines and manage multiple assignments.

Responsibilities

• Oversee the accounts payable function and staff.
• Review, approve, and release disbursement vouchers for payment.
• Ensure compliance with applicable policies, regulations, and laws.
• Administer petty cash, travel card program, and online reconciliations.
• Process invoices through the K2 Invoicing Workflow system and ensure completion.
• Oversee reconciliations across Petty Cash, K2, Oracle, FAS, and travel reimbursements.

Skills

Accounts payable oversight

Regulatory compliance

Financial software familiarity

Deadline-driven

Independent worker

Tools

FAS

Cardinal Financials

Cardinal HCM

Oracle Financials

Job description

Title: Accounts Payable Supervisor

State Role Title:Financial Services Manager I

Hiring Range: $110,028 - $113,879

Pay Band: 5

Agency: Dept of Med Assistance Svcs

Location:Dept of Medical Asst Services

Agency Website:www.dmas.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Medical Assistance Services (DMAS) is excited to offer a competitive opportunity to serve as the Accounts Payable Supervisor in the Fiscal Division.

Job responsibilities will include, but are not limited to:

• This position provides oversight and supervision of the accounts payable function.
• Reviews, approves and releases disbursement vouchers for payment.
• Ensures compliance with all applicable policies, regulations and laws related to disbursements.
• Administers the agency petty cash account, Bank of America Travel Card Program, Bank of America online reconciliation, and any agency transportation program for employees.
• Responsible for ensuring processing of invoices approved through the K2 Invoicing Workflow system and ensuring they K2 process is completed.
• Responsible for overseeing all Disbursements Unit Reconciliations to include Petty Cash, K2 Invoicing Workflow System, Oracle, FAS (Fiscal Agent Services) payment processing systems, Travel Cards and Reimbursement Vouchers to employees.

The business needs for this position have in office requirements to include but are not limited to internal and external meetings, training, and occasional conferences.

Located in beautiful Central Virginia, the Richmond area puts you just 2 hours from the Blue Ridge Mountains, Virginia Beach and Washington DC. To learn more about the Richmond, VA area visit: https://www.virginia.org/

The Department of Medical Assistance Services (DMAS) is working to improve the health and well-being of Virginians through access to high quality health care coverage.

DMAS wants talented individuals who can align their experience with the mission of the agency and its core values – service, collaboration, trust, problem solving and adaptability.

At the Department of Medical Assistance Services (DMAS) we encourage and promote that you Come as you are | Become who you want to be | That is our promise.

Minimum Qualifications

Competitive candidates will meet these minimum qualifications:

• Considerable experience of specific programs and/or operations.
• Considerable experience of technical/system aspects of the position.
• Considerable experience of procedures/processes of the position.
• Knowledge/Experience of program development/planning/implementation.
• Knowledge/Experience of systems/programs/computer software.
• Knowledge/Experience interpretation and application of federal, state laws/regulations.
• Considerable experience in meeting critical deadlines and handling multiple assignments.
• Considerable experience working independently to ensure timeliness and quality of completed assignments.
• Experience with written communication internal/external stakeholders.

Additional Considerations

Competitive candidates should meet these additional considerations:

• Experience with Fiscal Agent Services {FAS}, Cardinal Financials, Cardinal HCM, Oracle Financials, or similar systems.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Virginia Department of Medical Assistance Services (DMAS) does not offer employment-based Sponsorship. Selected candidates will have their work authorization completed using the E‑Verify Program.

The Department of Medical Assistance Services (DMAS) is an Executive Branch agency that will adhere to all policies and procedures, to include the Commonwealth’s Department of Human Resource Management Policy 1.61 Teleworking. This position could be expected to work in the office as driven by business needs.

Telework arrangements are a privilege and may be rescinded at any time based on performance and/or business need. The agency reserves the right to modify or terminate a telework arrangement, provided that reasonable notice is given to the employee.

This position requires a fingerprint based Criminal History Background Check, Education Checks if applicable, Work History Verification with references.

This position requires the submission of a Statement of Economic Interest (financial disclosure).

Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

The Department of Medical Assistance Services practices fair and equal employment opportunity to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

From July 1, 2026, through January 21, 2029, applicants who were involuntarily separated from employment with the Federal Government on or after January 1, 2025, due to a reduction in force, budget reduction, or workforce restructuring initiative may be eligible for HB494 Federal Employee Priority Consideration. Applicants seeking HB494 Federal Employee Priority Consideration must identify themselves within the state application process and provide supporting documentation, including a Standard Form 50 (SF-50), verifying their eligibility.

The Department of Medical Assistance Services is a V3 certified state agency that provides hiring preference to veterans and members of the reserves and/or National Guard in support of executive order 29, (2010). If you are a Veteran or Spouse of a Veteran or Active Military Member, DMAS encourages you to apply and respond accordingly on your state application.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Contact Information

Name: DMAS Talent Acquisition

Phone: 804 - 225 - 4407

Email: [e-mail]

Note

Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.