Fiscal Admin Specialist: Invoicing & Office Ops

Georgia 4-H; Athens (GA); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

TRS retirement plan

Benefits Eligible

Job summary

University of Georgia in Athens is seeking an Administrative Specialist in the Fiscal-Admin Office to support invoices, reporting, and day-to-day administrative tasks.

The role handles payments, conference room reservations, key control, purchasing, mail, and reception duties, with emphasis on accuracy and customer service. The position requires a high school diploma and proficiency with Windows and financial systems such as OneSource; P-Card usage is part of the role.

Qualifications

• High school diploma or equivalent required.
• Strong organizational and communication abilities.
• Experience with Windows, spreadsheets, email, and internet.
• Working knowledge of OneSource Financials and related reporting.

Responsibilities

• Invoice processing for Warnell and recording expenditures in a database; monthly reporting.
• Primary contact for reserving conference rooms and event spaces; handles reservations, invoicing and payments.
• Access control liaison: maintains keys and records, deposits handling, and refunds.
• Purchasing and maintaining office supplies using UGAMart and P-Card; serves as purchasing agent.
• Answers main Warnell phone line; closes the building daily; handles mail and shipments; pays invoices.

Skills

Office administration

Organizational skills

Communication skills

Windows environment

Education

High school diploma or equivalent

Tools

OneSource Financials

UGA Foundation Fame Check Reporting System

Job description

University of Georgia in Athens is seeking an Administrative Specialist in the Fiscal-Admin Office to support invoices, reporting, and day-to-day administrative tasks.

The role handles payments, conference room reservations, key control, purchasing, mail, and reception duties, with emphasis on accuracy and customer service. The position requires a high school diploma and proficiency with Windows and financial systems such as OneSource; P-Card usage is part of the role.