Fire Safety Admin Assistant - Impactful Support to Executives

The State of New Hampshire; Concord (NH); On-site; USD 42,000 - 55,000; Full time

Job summary

The State of New Hampshire, Department of Safety, Division of Fire Safety, seeks an Administrative Assistant I for the Fire Marshal’s Office in Concord. The role supports the Division Director, Assistant Director and Deputy State Fire Marshals with professional admin duties in a 37.5 hour work week, non-exempt, with a trainee option.

This position offers trainee status starting at $19.23 per hour. Minimum qualifications include 3 years of education/experience post-high school in business or

Qualifications

• Equivalent combination of 3 years of education and experience after completion of high school.
• Education and experience must be in business administration, public administration, office or business management.

Responsibilities

• Assists in preparation of program materials, policy research and analysis, and related program activities; compiles and reviews information and prepares comprehensive reports for use by the executive staff.
• Schedules, coordinates, and prepares for meetings, appointments and other arrangements for the Command Staff; provides general administrative support including typing, mailing, scanning, filing, faxing and copying; records and transcribes meeting minutes.
• Prepares items for review by the Governor and Executive Council or Fiscal Committee.
• Independently reviews and replies to routine as well as non-routine correspondence and telephone inquiries clearly, effectively, accurately and efficiently; clarifies and explains program regulations and policies.
• Communicates tactfully and courteously with division employees, federal, state and local officials and public regarding activities, press releases, brochures, leaflets and other information applicable to fire safety.
• Maintains confidentiality of records and handles highly confidential and sensitive information for the executive staff. Maintains the Division personnel files in accordance with applicable guidelines; ensures applicable policies are followed regarding onboarding and off boarding employees.
• Coordinates and prepares monthly vehicle reports and maintains current registrations and maintenance reports for vehicle fleet. Coordinates use of spare vehicles and trailers and schedules maintenance when required.
• Maintains inventory of equipment used by fire investigators.
• Assists with special projects and assumes responsibility for the development, administration, and promotion of specific projects, as assigned. Coordinates annual award and promotion ceremony.
• Recommends modifications in work procedures for approval by supervisor.

Skills

Administrative support

Scheduling

Records management

Job description

The State of New Hampshire, Department of Safety, Division of Fire Safety, seeks an Administrative Assistant I for the Fire Marshal’s Office in Concord. The role supports the Division Director, Assistant Director and Deputy State Fire Marshals with professional admin duties in a 37.5 hour work week, non-exempt, with a trainee option.

This position offers trainee status starting at $19.23 per hour. Minimum qualifications include 3 years of education/experience post-high school in business or