Fire Department Administrative Assistant: Permits & Training

City of Forney; Forney (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

The City of Forney is seeking a dependable, organized Administrative Assistant to support the daily operations of our Fire Department. This role provides administrative and clerical support to the Fire Chief, Fire Marshal, and department personnel.

The duties include coordinating projects, preparing meeting materials, maintaining files, processing permits and records, assisting training coordination, and providing frontline customer service while ensuring compliance with city policies and

Qualifications

• Possess a valid driver's license and have experience in administrative tasks.
• High School Diploma or GED equivalent required.
• One (1) year of experience in administration, business, or equivalent.

Responsibilities

• Coordinates assigned projects, research activities, and special assignments; organizes, tracks, and monitors documents, deadlines, and project progress.
• Prepares meeting agendas and presentation materials; correspondence and other communications; records and transcribes meeting minutes and prepares summaries for distribution.
• Composes, edits, and processes memoranda, reports, legal and technical documents, and other correspondence requiring knowledge of City policies and procedures.
• Maintains and updates departmental files, databases, records, and tracking systems; compiles statistical information and prepares administrative, technical, and management reports.
• Provides administrative support to the Fire Marshal’s Office, including scheduling inspections, processing permit applications, reviewing applications for accuracy, calculating fees, preparing documentation, and issuing permits.
• Processes open records requests and departmental payments; maintains permit logs and related records, balances receipts, and reconciles monies collected per procedures.
• Assists the Training Chief with coordinating and scheduling Fire Department training activities; maintains training records and related documentation.
• Provides technical assistance to City employees and the public regarding the MyGov website and software; assists with navigation and troubleshooting, and communicates issues to IT.
• Serves as a point of contact for departmental inquiries by answering and directing calls, responding to requests, and resolving routine issues within scope.
• Monitors administrative processes and departmental records to ensure accuracy, completeness, and compliance with policies.

Skills

Valid driver's license

Education

High School Diploma or GED

Tools

MyGov

Job description

The City of Forney is seeking a dependable, organized Administrative Assistant to support the daily operations of our Fire Department. This role provides administrative and clerical support to the Fire Chief, Fire Marshal, and department personnel.

The duties include coordinating projects, preparing meeting materials, maintaining files, processing permits and records, assisting training coordination, and providing frontline customer service while ensuring compliance with city policies and