Administrative Secretary to Fire Department (Public Service)

City of Benicia; Benicia (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

The City of Benicia is seeking an Administrative Secretary to support the Fire Department and its leadership. You will handle complex clerical duties, budget monitoring, reporting, and liaison work with city staff and the public.

Ideal candidates are highly organized, discreet, and capable of managing calendars, travel, meetings, and special projects in a fast-paced public service environment. Join us in serving the Benicia community.

Qualifications

• Three years of increasingly responsible administrative/secretarial experience.
• Associate's degree in business or related field is desirable.
• Experience supporting executive staff and managing calendars and travel.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive secretarial support to the Fire Department leadership.
• Coordinate agendas for City Council and commissions as needed.
• Prepare reports, budgets, and financial tracking for department operations.
• Schedule meetings, travel, and maintain calendars.
• Maintain department records, files, and confidential personnel information.
• Supervise assigned staff and participate in hiring/training activities.

Skills

Organizational skills

Administrative support

Communication

Calendar & travel coordination

Education

Associate's degree desirable

Tools

MS Word

Excel

Budget software

Job description

The City of Benicia is seeking an Administrative Secretary to support the Fire Department and its leadership. You will handle complex clerical duties, budget monitoring, reporting, and liaison work with city staff and the public.

Ideal candidates are highly organized, discreet, and capable of managing calendars, travel, meetings, and special projects in a fast-paced public service environment. Join us in serving the Benicia community.