Executive Admin to Fire Chief | Projects & HR Liaison

City of Round Rock, Texas; Round Rock (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

City of Round Rock, Texas seeks a Senior Administrative Assistant to provide high-level administrative support to the Fire Chief and department staff. Responsibilities include data entry, travel arrangements, meeting coordination, and HR liaison duties. The role involves handling confidential information and supporting special projects.

Posted pay range is the starting salary; pay is based on experience. Strong knowledge of Microsoft Office and data management is required.

Qualifications

• High School diploma or equivalent is required.
• Four years of clerical or administrative support experience in a professional environment; college credit may substitute for experience.

Responsibilities

• Greet internal and external visitors and answer inquiries; direct as appropriate.
• Perform mail duties and manage documents (scanning, filing, data entry).
• Maintain data accuracy and facilitate document workflows for approvals.
• Schedule meetings, trainings, events and arrange travel; manage calendars.
• Provide basic IT and facilities support by submitting work tickets.
• Draft letters, memos, forms, and presentations; prepare reports.

Skills

Communication skills

Data entry

Administrative support

Education

High School diploma or equivalent

Tools

Microsoft SharePoint

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

City of Round Rock, Texas seeks a Senior Administrative Assistant to provide high-level administrative support to the Fire Chief and department staff. Responsibilities include data entry, travel arrangements, meeting coordination, and HR liaison duties. The role involves handling confidential information and supporting special projects.

Posted pay range is the starting salary; pay is based on experience. Strong knowledge of Microsoft Office and data management is required.