Executive Administrative Assistant to the Fire Chief

City of Round Rock; Round Rock (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

City of Round Rock is seeking a Senior Administrative Assistant to provide high-level support to the Fire Chief and department staff. The role includes handling a variety of special projects, coordinating meetings, processing documents, and serving as a liaison with HR and other city departments.

The ideal candidate has strong office software skills, excellent data entry and communication abilities, and experience in a professional environment.

Qualifications

• High School diploma or equivalent.
• Four (4) years of clerical or administrative support experience in a professional environment. College credit may be substituted for experience on a year per year basis.
• Demonstrated knowledge of modern office software and procedures.

Responsibilities

• Greets visitors, answers inquiries, and directs to appropriate staff.
• Scans, files, and maintains documents; handles mail.
• Performs data entry, verification, and maintains data accuracy.
• Schedules meetings, trainings, and events; coordinates travel as needed.
• Provides basic IT and facilities support via tickets.
• Drafts letters, memos, and presentations using standard software.
• Acts as liaison between city departments and HR for recruitment and onboarding.

Skills

Administrative support

Data entry

Scheduling

Travel coordination

HR liaison

Customer service

Microsoft Office

Education

High School diploma or equivalent

Tools

Microsoft SharePoint

Teams

Word

Excel

Outlook

Job description

City of Round Rock is seeking a Senior Administrative Assistant to provide high-level support to the Fire Chief and department staff. The role includes handling a variety of special projects, coordinating meetings, processing documents, and serving as a liaison with HR and other city departments.

The ideal candidate has strong office software skills, excellent data entry and communication abilities, and experience in a professional environment.