Fire Alarm Administrative Assistant – Growth & Training

Impact Fire; San Antonio (TX); On-site; USD 19,000 - 30,000; Full time

Benefits offered by this job

Competitive benefits

Healthcare

Dental

Vision

Life insurance

Paid time off

Job summary

Impact Fire Services is seeking an Administrative Assistant to support Fire Alarm administrative tasks for the San Antonio office. The successful candidate will be a reliable team player, capable of multitasking, and organized to manage schedules and documentation efficiently.

Our team emphasizes mentorship, growth, and a collaborative culture, with opportunities for training and advancement across fire protection disciplines in a fast-paced environment in San Antonio, TX.

Qualifications

• Experience in an Administrative Assistant role.
• Fire Protection/Fire Alarm admin experience is a plus.
• Proficient in Word and Excel.
• Detail oriented in a fast-paced office environment.

Responsibilities

• Manage workflow ensuring deadlines are met and work is completed correctly.
• Handle fire alarm permitting and gather documents for designers upon folder receipt.
• Communicate between sales, management, and design as needed.
• Submit jobs for permitting and pay AHJ fees; monitor status daily.
• Track design process and expectations.
• Attend weekly meetings to report progress and needs.
• Create closeouts and file documents accordingly.
• Maintain job files with incoming documents.
• Assist in training staff and new hires.
• Implement and monitor programs; ensure completion.
• Generate memos, emails and reports when appropriate.
• Maintain office equipment (computers, copiers, fax).

Skills

Administrative experience

MS Office proficiency

Communication skills

Organizational skills

Tools

MS Office Suite

Job description

Impact Fire Services is seeking an Administrative Assistant to support Fire Alarm administrative tasks for the San Antonio office. The successful candidate will be a reliable team player, capable of multitasking, and organized to manage schedules and documentation efficiently.

Our team emphasizes mentorship, growth, and a collaborative culture, with opportunities for training and advancement across fire protection disciplines in a fast-paced environment in San Antonio, TX.