Strategic Administrative Secretary – Fire Department

City of Benicia, CA; California; On-site; USD 52,000 - 76,000; Full time

Job summary

The City of Benicia is seeking an Administrative Secretary to support the Fire Department, providing essential administrative and operational support to department leadership and staff who serve and protect the community.

The ideal candidate is detail-oriented, highly organized, and capable of handling confidential information in a fast-paced public service environment, with responsibilities including budget preparation, reports, scheduling, and communication.

Qualifications

• Three years of increasingly responsible experience in administrative and secretarial operations, including one year in office management or lead supervisory role.
• Equivalent to the completion of the twelfth grade with college coursework in business, accounting, or related field; an Associate's degree is desirable.
• Possession of a valid California driver's license may be required.

Responsibilities

• Provide high-level clerical, secretarial and administrative support for executive staff and management.
• Coordinate department-wide agenda processes for City Council and Commissions, ensuring accuracy and completeness of reports.
• Assist in development and monitoring of department budgets; prepare budget reports and track expenditures.
• Prepare and maintain records, documents, and correspondence; manage complex calendars and travel arrangements.
• Supervise assigned staff as needed; provide training and guidance to clerical personnel.
• Build positive relationships with staff and the public, ensuring responsive customer service.

Skills

Organizational skills

Communication skills

Confidentiality

Time management

Budget monitoring

Education

High school diploma or equivalent

Associate degree desirable

Job description

The City of Benicia is seeking an Administrative Secretary to support the Fire Department, providing essential administrative and operational support to department leadership and staff who serve and protect the community.

The ideal candidate is detail-oriented, highly organized, and capable of handling confidential information in a fast-paced public service environment, with responsibilities including budget preparation, reports, scheduling, and communication.