Fine Art Coordinator

thestaffpad; Melville (NY); On-site; USD 52,000 - 74,000; Full time

Job summary

The Staff Pad in Melville, NY is seeking a Fine Art Handler Coordinator responsible for coordinating art handling, logistics, packing, and client service duties. The role requires organizing projects from quote to billing and supporting warehouse operations to ensure timely service delivery.

You will liaise between client service and warehouse teams, manage client files and documentation, and help with invoicing and account management.

Qualifications

• Bachelor’s degree in Business Administration, Art, or a related field preferred.
• 3–5 years of logistics, warehousing, art handling, packing, or related experience preferred.
• Experience in logistics, fine art, interior design, warehouse, or construction environments.

Responsibilities

• Manage small projects from quote through billing and support larger projects as needed.
• Coordinate small-parcel interstate shipments and support packing operations.
• Support warehouse operations, including the receiving and release of property through trailers, containers, shuttles, and third-party trucks.
• Serve as a liaison between client service and warehouse operations teams.
• Support account management with client files, purchase orders, documentation, and invoicing.
• Collaborate with Operations, Dispatch, Packing, and warehouse teams to meet client expectations.
• Complete client requests and project needs in a timely manner.
• Ensure art, antiques, furniture, and other property are safely stored and properly handled.
• Maintain inventory of packing supplies, equipment, and tools.
• Inspect warehouse machinery and equipment, including forklifts.
• Review storage accounts and verify property is located where indicated in the system.
• Maintain accurate inventory and documentation for inbound and outbound trailers and containers.
• Provide professional communication and administrative support.
• Support senior leadership with administrative and operational needs.
• Maintain accurate records and ensure compliance with company and safety policies.

Skills

Art handling

Logistics

Packing

Customer service

Education

Bachelor’s degree in Business Administration, Art, or related field

Tools

Microsoft Office

Job description

The Staff Pad has partnered with a premier warehousing and logistics organization, and we are looking to hire a Fine Art Handler Coordinator for their Melville, NY location. In this role you are required to offer professional, courteous, and efficient support to clients, vendors, and employees while assisting with client account management and service delivery.

Schedule: Full-Time

What You’ll Do

• Manage small projects from quote through billing and support larger projects as needed
• Coordinate small-parcel interstate shipments and support packing operations
• Support warehouse operations, including the receiving and release of property through trailers, containers, shuttles, and third-party trucks
• Serve as a liaison between client service and warehouse operations teams
• Support account management with client files, purchase orders, documentation, and invoicing
• Collaborate with Operations, Dispatch, Packing, and warehouse teams to meet client expectations
• Complete client requests and project needs in a timely manner
• Ensure art, antiques, furniture, and other property are safely stored and properly handled
• Maintain inventory of packing supplies, equipment, and tools
• Inspect warehouse machinery and equipment, including forklifts
• Review storage accounts and verify property is located where indicated in the system
• Maintain accurate inventory and documentation for inbound and outbound trailers and containers
• Provide professional communication and administrative support
• Support senior leadership with administrative and operational needs
• Maintain accurate records and ensure compliance with company and safety policies

What We Are Looking For

Education & Experience

• Bachelor’s degree in Business Administration, Art, or a related field preferred
• 3–5 years of logistics, warehousing, art handling, packing, or related experience preferred
• Experience in logistics, fine art, interior design, warehouse, or construction environments
• Stable employment history with a demonstrated commitment to long-term roles
• Proficiency with Microsoft Office and familiarity with warehouse or logistics software preferred; training provided

Additional Skills and Attributes

• Strong problem-solving skills and attention to detail
• Ability to maintain accurate documentation and records
• Comfortable using technology and paperless systems
• Willingness to learn, complete training, and grow within the industry
• Ability to follow instructions and communicate directions effectively
• Strong written, verbal, and customer service communication skills
• Excellent time management, organization, and multitasking abilities
• Collaborative team player who works effectively across all levels
• Ability to thrive in a fast-paced, results-driven environment

If you are highly organized, detail-oriented, and passionate about delivering exceptional client service, we invite you to join our team and contribute to world-class logistics and client service solutions.