Fine Art Logistics & Client Services Coordinator

thestaffpad; Melville (NY); On-site; USD 52,000 - 74,000; Full time

Job summary

The Staff Pad in Melville, NY is seeking a Fine Art Handler Coordinator responsible for coordinating art handling, logistics, packing, and client service duties. The role requires organizing projects from quote to billing and supporting warehouse operations to ensure timely service delivery.

You will liaise between client service and warehouse teams, manage client files and documentation, and help with invoicing and account management.

Qualifications

• Bachelor’s degree in Business Administration, Art, or a related field preferred.
• 3–5 years of logistics, warehousing, art handling, packing, or related experience preferred.
• Experience in logistics, fine art, interior design, warehouse, or construction environments.

Responsibilities

• Manage small projects from quote through billing and support larger projects as needed.
• Coordinate small-parcel interstate shipments and support packing operations.
• Support warehouse operations, including the receiving and release of property through trailers, containers, shuttles, and third-party trucks.
• Serve as a liaison between client service and warehouse operations teams.
• Support account management with client files, purchase orders, documentation, and invoicing.
• Collaborate with Operations, Dispatch, Packing, and warehouse teams to meet client expectations.
• Complete client requests and project needs in a timely manner.
• Ensure art, antiques, furniture, and other property are safely stored and properly handled.
• Maintain inventory of packing supplies, equipment, and tools.
• Inspect warehouse machinery and equipment, including forklifts.
• Review storage accounts and verify property is located where indicated in the system.
• Maintain accurate inventory and documentation for inbound and outbound trailers and containers.
• Provide professional communication and administrative support.
• Support senior leadership with administrative and operational needs.
• Maintain accurate records and ensure compliance with company and safety policies.

Skills

Art handling

Logistics

Packing

Customer service

Education

Bachelor’s degree in Business Administration, Art, or related field

Tools

Microsoft Office

Job description

The Staff Pad in Melville, NY is seeking a Fine Art Handler Coordinator responsible for coordinating art handling, logistics, packing, and client service duties. The role requires organizing projects from quote to billing and supporting warehouse operations to ensure timely service delivery.

You will liaise between client service and warehouse teams, manage client files and documentation, and help with invoicing and account management.