Financial Services Supervisor 1

University of California, Riverside; California; In loco; USD 71.000 - 75.000; Tempo pieno

Descrizione del lavoro

University of California, Riverside's Physics & Astronomy department seeks a Financial Services Supervisor to oversee administration, ensure fiscal integrity of non-C&G funds, and back up purchasing/travel operations. You will supervise staff, coordinate ledger reconciliations, procard/travel/purchasing compliance, and complex dept/lab purchases, while aligning with university policies and CBAs.

A Bachelor's degree and 4–7 years of related, plus prior supervision, are required; strong

Competenze

• Thorough knowledge of financial transactions and financial systems.
• Proficiency in use of spreadsheet and database software.
• Interpersonal skills, service orientation, active listening, critical thinking, ability to multi-task effectively in a high volume environment, organizational skills and effective verbal and written communication skills.
• Knowledge of human resources policies and procedures.
• Ability to manage changing priorities, and manage staff time and efforts accordingly.
• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

Mansioni

• Provide administration support to Faculty, Researchers, Staff, and students within the Department of Physics & Astronomy.
• Maintain fiscal integrity for non-C&G funds and accounts, ensuring funds are in auditable/reportable condition.
• Assist with monthly ledger reconciliation, procard compliance, travel compliance, purchasing compliance, assist purchasing with complex dept/lab purchases to ensure compliance, equipment management, and miscellaneous duties as assigned.
• Responsible for supervision and backup of purchasing assistant and travel assistant desk.

Conoscenze

Finance knowledge

Spreadsheet mastery

Interpersonal skills

HR policies

Prioritization

Internal controls

Formazione

Bachelor's degree

Descrizione del lavoro

Position Information

Under the General supervision of the Financial Operations Manager (FOM), provide administration support to Faculty, Researchers, Staff, and students within the Department of Physics &Astronomy. Maintain fiscal integrity for non-C&G funds and accounts, ensuring funds are in auditable/reportable condition. Assist with monthly ledger reconciliation, procard compliance, travel compliance, purchasing compliance, assist purchasing with complex dept/lab purchases to ensure compliance, equipment management, and miscellaneous duties as assigned. Responsible for supervision and backup of purchasing assistant and travel assistant desk. All applicants selected for interview will be required to complete a skills assessment. The full salary range for the Financial Services Supervisor is $70,600.00 - $125,400.00 annually. However, the expected pay scale for this position is $70,600.00 - $75,000.00 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Position Information

Under the General supervision of the Financial Operations Manager (FOM), provide administration support to Faculty, Researchers, Staff, and students within the Department of Physics &Astronomy. Maintain fiscal integrity for non-C&G funds and accounts, ensuring funds are in auditable/reportable condition. Assist with monthly ledger reconciliation, procard compliance, travel compliance, purchasing compliance, assist purchasing with complex dept/lab purchases to ensure compliance, equipment management, and miscellaneous duties as assigned. Responsible for supervision and backup of purchasing assistant and travel assistant desk.

Requirements

Educational Requirements

Degree

Bachelor's degree in related area and/or equivalent experience/training.

Experience Requirements

Experience

4 - 7 years of related experience.

Experience

Previous supervisory/managerial experience.

Minimum Requirements

• Thorough knowledge of financial transactions and financial systems.
• Proficiency in use of spreadsheet and database software.
• Interpersonal skills, service orientation, active listening, critical thinking, ability to multi-task effectively in a high volume environment, organizational skills and effective verbal and written communication skills.
• Knowledge of human resources policies and procedures.
• Ability to manage changing priorities, and manage staff time and efforts accordingly.
• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

Preferred Qualifications

• Ability to perform routine financial analysis and reporting.
• Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park‑like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to rank No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first‑generation, and students of color.
• Among top‑tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti‑discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Generic Scope

Provides immediate supervision to a unit or group of operational or technical employees. A portion of time may be spent performing individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job. Supervises unit operations to ensure compliance with departmental or organizational policies, procedures, and defined internal controls. Ensures accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental standards and procedures.

Custom Scope

Receives predetermined work assignments that are subject to a moderate level of control and review. Directs subordinates to complete assignments using established guidelines, procedures, and policies. Works on issues of limited scope. Requires full knowledge of own area of functional responsibility.

Department Custom Scope

Under the General supervision of the Financial Operations Manager (FOM), provide administration support to Faculty, Researchers, Staff, and students within the Department of Physics &Astronomy. Maintain fiscal integrity for non-C&G funds and accounts, ensuring funds are in auditable/reportable condition. Assist with monthly ledger reconciliation, procard compliance, travel compliance, purchasing compliance, assist purchasing with complex dept/lab purchases to ensure compliance, equipment management, and misc duties as assigned. Responsible for supervision and backup of purchasing assistant and travel assistant desk.