Financial Project Assistant - Hybrid Billing & Analytics

Arcadis; Town of Clifton Park (NY); Hybrid; USD 55,000 - 68,000; Full time

Job summary

Arcadis, a global design, engineering and consultancy firm, seeks a Project Assistant to support project administration for multiple project managers in the NY Area. The hybrid role requires coordination with Project Controllers and Finance Managers to manage contracts and project financials.

You will handle project tracking, reporting, budgeting and client billing while maintaining strong organizational and communication skills. Proficiency in MS Office and Oracle is preferred.

Qualifications

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience
• 3+ years of experience

Responsibilities

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all projects in the NYS Area.
• Provide and analyze financial project metric reports (Project Revenue, profitability, accounts receivable).
• Coordinate with subcontractors on billing requirements and prepare documents for client billing related to contracts.
• Set up projects in Oracle and track project schedules and budgets as primary support for project managers.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets with high quality control for billing large municipal clients.

Skills

Interpersonal communication

Time management

Document drafting

MS Office (Word, Excel, PowerPoint,Out

Education

Associate or Bachelor degree in Accounting/Finance/Business Administration or related field

Tools

Oracle

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Arcadis, a global design, engineering and consultancy firm, seeks a Project Assistant to support project administration for multiple project managers in the NY Area. The hybrid role requires coordination with Project Controllers and Finance Managers to manage contracts and project financials.

You will handle project tracking, reporting, budgeting and client billing while maintaining strong organizational and communication skills. Proficiency in MS Office and Oracle is preferred.