Financial Project Assistant

Arcadis; New York (NY); Hybrid; USD 55,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Short-term disability

Long-term disability

AD&D

Life insurance

Parental leave

Wellbeing benefits

Tuition reimbursement

Holidays and PTO

Job summary

Arcadis is seeking a Project Assistant to support project administration for multiple NY-area projects. The role involves invoicing, budgeting, and analytics, with hybrid work requiring occasional Clifton Park office visits.

The ideal candidate should have a degree in accounting/finance or related field, 3+ years of experience, and strong MS Office skills. Experience with client billing procedures and Oracle is preferred.

Qualifications

• Associate or Bachelor degree in accounting/finance/business; related field acceptable.
• At least 3 years of project administration or accounting experience.
• Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.

Responsibilities

• Prepare monthly client invoices and participate in monthly reviews.
• Analyze financial project metrics (revenue, profitability, accounts receivable).
• Coordinate with subcontractors on billing and contract documents.
• Set up projects in Oracle and monitor schedules and budgets.
• Verify invoices comply with contract terms.
• Prepare reports and ensure quality control for billing large municipal clients.

Skills

Interpersonal communication

MS Office

Education

Accounting/Finance/Business degree

Tools

Oracle

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the NY Area. You will have regular interaction with the Project Controller(s) and Finance Manager regarding contracts and project specific financials and metrics. This position is hybrid; the candidate should be able to easily come into the Clifton Park office as needed. They will be working locally with the project managers and project teams.

This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country. In this position you will work on project-specific work, such as tracking progress of various projects, preparing reports regarding contracts for management use, monitoring project budgets and preparing and distributing routine correspondence related to the projects, for project teams simultaneously.

The ideal candidate will possess strong interpersonal and communication skills, coupled with a high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel. They should be highly motivated and demonstrate a drive to pursue continual innovative improvements in processes. Exceptional time management and organizational abilities are essential, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously. Additionally, the candidate must exhibit excellent analytical skills with a keen attention to detail.

Role accountabilities:

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the NYS Area and participate on monthly project reviews with Finance Managers and Project Managers.
• Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.)
• Coordinate with subcontractors on billing requirements and prepare documents associated with client billing related to client contracts.
• Setting up projects in Oracle and tracking and monitoring project schedules and budgets as the primary support for our project managers relative to project and financial management.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.

Qualifications & Experience:

Required Qualifications:

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience
• 3+ years of experience

Preferred Qualifications:

• Previous experience with client billing procedures, particularly State Agencies (NYSDEC, NYSOGS, NYSEFC, NYSOPRHP, NYPA, NYSERDA, etc.)
• Experience/Knowledge with Oracle (or other online database)
• Ability to work under time constraints to accomplish goals and objectives, handle multiple projects for several project managers simultaneously.

Continue your career journey as an Arcadian.

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You do meaningful work, and no matter where your next role in Arcadis takes you, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $55,000 - $68,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.