Financial Program Assistant

South Dakota Board of Regents; Brookings (SD); On-site; USD 24,000 - 35,000; Full time

Benefits offered by this job

Relocation benefits

Job summary

South Dakota State University is seeking a Financial Program Assistant for the Accounts Payable department in Brookings, SD. You will audit, review, and approve payments while ensuring compliance with state, federal, and university regulations, contributing to accurate and timely financial operations.

The role requires strong time management, attention to detail, and effective communication with internal teams and external vendors, with relocation benefits offered per university guidelines.

Qualifications

• Strong organizational skills and ability to manage multiple tasks.
• Excellent time management and attention to detail.
• Clear communication and active listening with vendors and internal teams.
• Proficient use of financial software and office technology.

Responsibilities

• Audit and approve direct pay invoice documents as primary verifier.
• Assist AP team with processing payment cycles to ensure timeliness.
• Serve as backup for Contracts+ and encumbrance-related processes.

Skills

Strong organizational skills

Time management

Communication skills

Active listening

Tech proficiency

Tools

Contracts+

Encumbrance systems

Job description

Are you a detail-oriented professional who enjoys working with numbers and building strong working relationships? The Accounts Payable department at South Dakota State University is seeking a Financial Program Assistant to join our team. In this role you will help ensure proper and timely auditing, review and approve payments, and ensure compliance with state, federal and university regulations. This position is located in Brookings , South Dakota.

The Accounts Payable Department is responsible for the timely and accurate processing and recording of payments to outside vendors, ensuring compliance with University guidelines as well as state and federal regulations. This role is essential in maintaining smooth financial operations and supporting the University’s commitment to efficiency and transparency in its financial practices.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Job Responsibilities

This position involves understanding the operations of South Dakota State University’s Accounts Payable (AP) function, ensuring compliance with relevant policies and procedures from the State of South Dakota, South Dakota Board of Regents, and the University. Responsibilities include serving as the primary auditor and approver for direct pay invoice documents, assisting the AP team with processing payment cycles, and serving as a backup for Contracts+ and encumbrance processes.

Benefits

SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university’s guidelines.

Knowledge, Skills & Abilities

Knowledge of

• State, SDBOR , and University policies and procedures
• Allowable expenditures across university funding sources

Skill & Ability to

• Demonstrate strong organizational skills
• Effective time management
• Communicate effectively and practice active listening
• Use technology and software proficiently

Required License

Valid driver’s license or ability to obtain one within 30 days of hire.

Advertised Salary Position is commensurate with qualifications, minimum of $21.41, plus benefits

Work Hours: 8-5

Duration of the Term: Permanent

Appointment Percent: 100

Appointment Type: Regular

Scope of Search: External (includes Internal)

This position requires Travel, Overnight stays, Valid Drivers License

Department Description and Cultural Expectations

SDState is the state’s largest, most comprehensive university with over $94 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities.

Equal Employment Opportunity Statement

South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land‑grant access mission. SDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing [e-mail]. Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU , Brookings, SD 57007. Phone: [phone].

South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take affirmative action to ensure that all employment practices are free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and affirmative action rules and regulations into all of its employment practices. Arrangements for accommodations required by disabilities can be made by contacting the appropriate Human Resources office. Please see the Contact Us section of this webpage for more information.

Contact Information

For additional information regarding this position or questions about the online application process, please contact Human Resources at 605-688-4128.

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• Reference List

South Dakota Board of Regents
306 E. Capital Ave, Suite 200
Pierre, SD 57501
605-773-3455