Financial Program Assistant

South Dakota State University; Brookings (SD); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Retirement plans

Paid holidays

Vacation leave

Tuition benefits

Relocation benefits

Job summary

South Dakota State University’s Facilities & Services Department is seeking a Financial Program Assistant to support essential financial and operational services across campus, including accounts payable, purchasing, mail services, and warehouse support.

This position is located in Brookings, South Dakota, with a focus on accuracy, teamwork, and efficient processing of invoices and purchasing tasks. The role offers benefits, growth opportunities, and a collaborative campus environment.

Qualifications

• Knowledge of purchasing practices, procedures, and applicable regulations.
• Accounting principles, accounts payable processes, and inventory management practices.

Responsibilities

• Process accounts payable invoices, direct pays, standing contracts and spot purchases for payment; work with shop supervisors and project managers via the work order system for reviews, approvals and payments.
• Handle invoice reviews; ensure funds and work orders are correct; contact vendors about details; reconcile Banner/accounts payables.
• Assist with purchasing for Facilities & Services per state guidelines; provide backup support for Mail Center and Warehouse (shipping/receiving, campus mail, packages).

Skills

Purchasing

Accounts payable

Inventory management

Communication

Attention to detail

Tools

Microsoft Office Suite

Excel

Job description

South Dakota State University's Facilities & Services Department is seeking a Financial Program Assistant to support essential financial and operational services across campus. This multifaceted role combines accounts payable, purchasing, mail services, and warehouse support, making it an excellent opportunity for an organized and detail-oriented professional looking to make a campus-wide impact.

This position is located in Brookings, South Dakota.

SDState is the state’s largest, most comprehensive university with over $94 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Job Responsibilities

This position performs all departmental routine accounts payable duties such as processing purchase order invoices, direct pays, standing contract and spot purchase invoices for payment. This process involves working with shop supervisors and project managers via work order management system for invoice reviews, approvals and payments; ensuring invoices are paid on correct funds and issued to correct work orders for tracking and billing. Handling any questionable invoices and contacting vendors about invoice details. This position will also handle returns, Banner/accounts payables reconciliation, and assist the Program Assistant II with purchasing for F&S according to state guidelines. Additional duties are to provide back-up support when needed for the Mail Center and Warehouse by assisting with shipping, receiving, processing outgoing/incoming US & campus mail, and packages.

Benefits

SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university’s guidelines.

Knowledge, Skills & Abilities

Knowledge of:

• Purchasing practices, procedures, and applicable regulations.
• Accounting principles, accounts payable processes, and inventory management practices.

Skill & Ability to:

• Manage multiple priorities, adapt to changing demands, and provide responsive service in a fast-paced environment
• Collaborate effectively and contribute positively within a team-orientated work environment
• Proficient with Microsoft Office Suite, particularly Excel
• Learn quickly and utilize new software applications
• Communicate effectively, both written and oral.
• Strong attention to detail and organization skills

Required License

Valid driver’s license

Any offer of employment is contingent on the university’s verification of credentials and other information required by law and/or university policies, including but not limited to, successful completion of a criminal background check. SDState is a tobacco free environment. It is the policy of the University to maintain a drug-free environment and to thereby establish, promote, and maintain a safe and healthy working and learning environment for employees and students. This position is subject to South Dakota State University’s Drug and Alcohol Testing Policy 4:14.

For additional information regarding this position or questions about the online application process, please contact Human Resources at 605-688-4128.

South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land-grant access mission. SDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing [e-mail]. Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU, Brookings, SD 57007. Phone: [phone].