Financial Program Assistant

SDBOR; Brookings (SD); On-site; USD 24,000 - 35,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Retirement plan

Paid holidays

Tuition assistance

Relocation benefits

Job summary

South Dakota State University seeks a Financial Program Assistant for the Accounts Payable team in Brookings, SD. The role focuses on auditing and approving payments, ensuring compliance with state, federal, and university regulations, and supporting AP processes.

Responsibilities include serving as primary auditor for direct pay documents, assisting with payment cycles, and backing up Contracts+ and encumbrance tasks. Competitive benefits and relocation support may apply.

Qualifications

• Knowledge of State, SDBOR, and University policies and procedures.
• Knowledge of allowable expenditures across university funding sources.
• Strong organizational skills and effective time management.
• Excellent communication and active listening abilities.
• Proficient with technology and appropriate software.

Responsibilities

• Auditing and approving direct pay invoice documents.
• Assist AP team with processing payment cycles.
• Serve as backup for Contracts+ and encumbrance processes.
• Ensure compliance with state, federal and university regulations.
• Contribute to efficient and transparent financial operations.

Skills

Organizational skills

Time management

Communication

Active listening

Technology proficiency

Tools

Contracts+

Encumbrance systems

Job description

Are you a detail-oriented professional who enjoys working with numbers and building strong working relationships? The Accounts Payable department at South Dakota State University is seeking a Financial Program Assistant to join our team. In this role you will help ensure proper and timely auditing, review and approve payments, and ensure compliance with state, federal and university regulations. This position is located in Brookings , South Dakota.

The Accounts Payable Department is responsible for the timely and accurate processing and recording of payments to outside vendors, ensuring compliance with University guidelines as well as state and federal regulations. This role is essential in maintaining smooth financial operations and supporting the University’s commitment to efficiency and transparency in its financial practices.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Job Responsibilities:

This position involves understanding the operations of South Dakota State University’s Accounts Payable (AP) function, ensuring compliance with relevant policies and procedures from the State of South Dakota, South Dakota Board of Regents, and the University. Responsibilities include serving as the primary auditor and approver for direct pay invoice documents, assisting the AP team with processing payment cycles, and serving as a backup for Contracts+ and encumbrance processes.

SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university’s guidelines.

Knowledge, Skills & Abilities:

Knowledge of:

• State, SDBOR , and University policies and procedures
• Allowable expenditures across university funding sources

Skill & Ability to:

• Demonstrate strong organizational skills
• Effective time management
• Communicate effectively and practice active listening
• Use technology and software proficiently

Required License:

Valid driver’s license or ability to obtain one within 30 days of hire.

Any offer of employment is contingent on the university’s verification of credentials and other information required by law and/or university policies, including but not limited to, successful completion of a criminal background check. SDState is a tobacco free environment. It is the policy of the University to maintain a drug-free environment and to thereby establish, promote, and maintain a safe and healthy working and learning environment for employees and students. This position is subject to South Dakota State University’s Drug and Alcohol Testing Policy 4:14.

Advertised Salary

Advertised Salary Position is commensurate with qualifications, minimum of $21.41, plus benefits

Duration of the Term

Duration of the Term Other

If Other, describe duration Permanent

Appointment Percent

Appointment Percent 100

Work Hours

8-5

Appointment Type

Appointment Type Regular

Scope of Search

Scope of Search External (includes Internal)

This position requires Travel, Overnight stays, Valid Drivers License

Department Description and Cultural Expectations

SDState is the state’s largest, most comprehensive university with over $94 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities.

Equal Employment Opportunity Statement

South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land‑grant access mission. SDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing [e-mail] . Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU , Brookings, SD 57007. Phone: [phone].

Contact Information

For additional information regarding this position or questions about the online application process, please contact Human Resources at 605-688-4128.

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position.

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment.

If other protection is used please identify

n/a

Physical Requirements

Please designate the physical requirements of this position

Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Lifting moderate, Repetitive Motion, Sitting for sustained periods of time, Use Both Hands, Walking

Describe any of the conditions selected

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position.

Please check the appropriate response that describe the sensory requirements for this position. Hearing, Near Vision, Peripheral Vision, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day.

Please describe, in more detail, any of the conditions checked above

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed.

If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Where did you hear about this position?
  • LinkedIn
  • SDBOR Employment Site
  • South Dakota Department of Labor
  • Employee Referral
  • Department Announcement / Inside State
  • Handshake
  • Job Board (Indeed, Monster, ZipRecruiter) - Please specify
  • Industry Conference
  • Search Engine - Please specify
  • Employment Agency - Please specify
  • Newspaper - Please specify
  • HigherEdJobs.com
  • Chronicle of Higher Education
  • Social Media (Facebook, Instagram, LinkedIn) - Please specify
  • Radio - Please specify
  • APLU
  • List Servs - Please specify
  • Alumni
  • Other - Please specify

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• Reference List

The South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take Affinitive Action to ensure that all employment practices are free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and Affinitive Action rules and regulations into all of its employment practices. Arrangements for accommodations required by disabilities can be made by contacting the appropriate Human Resources office. Please see the Contact Us section of this webpage for more information.

Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted.

South Dakota Board of Regents
306 E. Capital Ave, Suite 200
Pierre, SD 57501
605-773-3455