Financial Operations Coordinator – Billing & AR

UNKNOWN; United States; On-site; USD 60,614,000 - 93,677,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro U‑Pass transit benefit

403(b) retirement plan

Wellness resources

Job summary

Washington University in St. Louis, located in Saint Louis, MO, is seeking an Account Coordinator to support departmental financial operations, invoicing, budgeting, accounts receivable, and reporting.

The role collaborates with Facilities Finance and partners to ensure accurate processing and timely billing, with attention to regulatory standards. The position involves preparing reports, maintaining records, and improving financial processes.

Qualifications

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Work Experience: Accounting (2 Years)
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.

Responsibilities

• Billing & Financial Operations: Process ServiceNow billing and other internal and external departmental billing transactions.
• Process daily deposits and related supporting documentation.
• Handle recurring departmental billing activities, including student parking billing and validations.
• Support School of Medicine billing activity and respond to related requests.
• Review billing transactions for accuracy, completeness, and required approvals.
• Maintain records supporting billing, deposits, and other financial transactions.
• Prepare interdepartmental billing and accounts receivable reports.
• Monitor outstanding accounts receivable balances and follow up on open items.
• Produce recurring ServiceNow billing reports and other financial/operational reports.
• Identify discrepancies in billing and accounts receivable and resolve them.
• Maintain spreadsheets and tracking tools for AR and financial ops.
• Utilize Workday, ServiceNow, CashNet, OSIS, Excel, and other systems to process financial activity.
• Assist with development/improvement of ServiceNow financial reporting and tracking.

Skills

Microsoft Excel

Teamwork

Financial Management Reporting

Detail‑Oriented

Procurement Procedures

Procurement Services

Professional Integrity

Nonprofit Accounting

Education

High school diploma or equivalent

Associate degree

Tools

ServiceNow

Workday

CashNet

OSIS

Job description

Washington University in St. Louis, located in Saint Louis, MO, is seeking an Account Coordinator to support departmental financial operations, invoicing, budgeting, accounts receivable, and reporting.

The role collaborates with Facilities Finance and partners to ensure accurate processing and timely billing, with attention to regulatory standards. The position involves preparing reports, maintaining records, and improving financial processes.