Financial Assistant

Dartmouth College; Hanover (NH); On-site; USD 50,000 - 70,000; Full time

Job summary

Dartmouth College is seeking a Financial Assistant to handle accurate and timely financial processing for the Computer Store and Endpoint Services. You will oversee account reconciliation, reporting, and process improvements to promote financial transparency and compliance with institutional policies.

You will manage budgets, reconciliations, and inventories, supervise student workers, and help drive data‑driven decisions that keep services running smoothly, while collaborating across teams to

Qualifications

• Associate’s degree (or equivalent experience) with 2–3 years in a financial/administrative role.
• Accuracy with numbers and accounting.
• Proficiency with spreadsheet tools such as Excel.
• Strong organizational, analytical, and problem-solving skills with attention to detail.
• Effective verbal and written communication skills.
• Ability to collaborate and work effectively on teams.

Responsibilities

• Oversee financial transactions, reporting, and forecasting for the Computer Store.
• Reconcile budgets, track spending trends, and ensure compliance with college policies.
• Manage billing, assist with inventory workflows, and support the CAPS equipment program.
• Train and supervise student workers while maintaining documentation for internal audits.
• Prepare budget reports, monitor and reconcile all accounts, and advise the Director on financial issues.
• Reconcile current fiscal year budget and spending, P-card transactions, and adherence to college policy.
• Prepare financial transactions related to inventory, including journal transfers, cashier deposits, and purchase orders.
• Prepare invoices and journal transfers for research computing storage.
• Develop, document, and maintain financial processes and best practices to improve efficiency and accuracy.
• Support year‑end financial close activities, including inventory reconciliation.
• Assist with inventory operations, receiving, inspecting, and organizing incoming goods.
• Provide backup support for Computer Store operations as needed.
• Maintain accurate financial and inventory records in compliance with institutional policies.
• Support audit preparation by ensuring documentation is complete, organized, and compliant with internal and external requirements.
• Partner with colleagues across departments to share information, strengthen workflows, and achieve shared objectives.
• Perform additional responsibilities assigned to support departmental and organizational goals.

Skills

Numerical accuracy

Analytical thinking

Attention to detail

Team collaboration

Verbal and written communication

Education

Associate’s degree or equivalent experience

Tools

Excel

Oracle

Inventory/POS systems

Job description

Financial Assistant

The Financial Assistant is responsible for the accurate and timely processing of financial transactions supporting the Computer Store and Endpoint Services. This role ensures strong financial oversight through account reconciliation, reporting, and process improvement, supporting operational efficiency, promoting financial transparency, and ensuring compliance with institutional policies.

Apply as a numbers‑savvy professional who loves creating order from complexity. You will take ownership of core financial activities such as managing budgets, reconciling transactions, supporting inventory processes, preparing audits, and working across teams to ensure efficient, transparent workflows. You will also supervise student employees and help make data‑driven decisions that keep our services running smoothly.

Key Responsibilities

• Oversee financial transactions, reporting, and forecasting for the Computer Store.
• Reconcile budgets, track spending trends, and ensure compliance with college policies.
• Manage billing, assist with inventory workflows, and support the CAPS equipment program.
• Train and supervise student workers while maintaining documentation for internal audits.
• Prepare budget reports, monitor and reconcile all accounts, and advise the Director on financial issues.
• Reconcile current fiscal year budget and spending, P-card transactions, and adherence to college policy.
• Prepare financial transactions related to inventory, including journal transfers, cashier deposits, and purchase orders.
• Prepare invoices and journal transfers for research computing storage.
• Develop, document, and maintain financial processes and best practices to improve efficiency and accuracy.
• Support year‑end financial close activities, including inventory reconciliation.
• Assist with inventory operations, receiving, inspecting, and organizing incoming goods.
• Provide backup support for Computer Store operations as needed.
• Maintain accurate financial and inventory records in compliance with institutional policies.
• Support audit preparation by ensuring documentation is complete, organized, and compliant with internal and external requirements.
• Partner with colleagues across departments to share information, strengthen workflows, and achieve shared objectives.
• Perform additional responsibilities assigned to support departmental and organizational goals.

Required Qualifications

• Associate’s degree (or equivalent experience) plus 2-3 years in a financial or administrative role.
• Accuracy with numbers and accounting.
• Proficiency with spreadsheet tools such as Excel.
• Strong organizational, analytical, and problem‑solving skills with attention to detail.
• Effective verbal and written communication skills.
• Ability to collaborate and work effectively on teams.

Preferred Qualifications

• Experience working in an academic environment.
• Familiarity with institutional financial systems such as Oracle.
• Proficiency with inventory or point‑of‑sale systems.
• Experience supporting financial audits or implementing internal financial controls.
• Experience managing inventory systems or retail financial workflows.

Benefits and Work Environment

You will join a collaborative and mission‑driven environment at one of the nation’s most respected colleges. The role offers the opportunity to grow professionally while supporting technology services that keep the Dartmouth community connected and equipped.

Equal Opportunity Statement

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment is contingent upon consent to a pre‑employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications. A criminal conviction will not automatically disqualify an applicant. Background check information will be used in a confidential, non‑discriminatory manner consistent with state and federal law.

Additional Information

Dartmouth College has a Tobacco‑Free Policy. Smoking and the use of tobacco‑based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy: https://policies.dartmouth.edu/policy/tobacco-free-policy