Budget & Financial Operations Associate

Dartmouth College; Hanover (NH); On-site; USD 50,000 - 70,000; Full time

Job summary

Dartmouth College is seeking a Financial Assistant to handle accurate and timely financial processing for the Computer Store and Endpoint Services. You will oversee account reconciliation, reporting, and process improvements to promote financial transparency and compliance with institutional policies.

You will manage budgets, reconciliations, and inventories, supervise student workers, and help drive data‑driven decisions that keep services running smoothly, while collaborating across teams to

Qualifications

• Associate’s degree (or equivalent experience) with 2–3 years in a financial/administrative role.
• Accuracy with numbers and accounting.
• Proficiency with spreadsheet tools such as Excel.
• Strong organizational, analytical, and problem-solving skills with attention to detail.
• Effective verbal and written communication skills.
• Ability to collaborate and work effectively on teams.

Responsibilities

• Oversee financial transactions, reporting, and forecasting for the Computer Store.
• Reconcile budgets, track spending trends, and ensure compliance with college policies.
• Manage billing, assist with inventory workflows, and support the CAPS equipment program.
• Train and supervise student workers while maintaining documentation for internal audits.
• Prepare budget reports, monitor and reconcile all accounts, and advise the Director on financial issues.
• Reconcile current fiscal year budget and spending, P-card transactions, and adherence to college policy.
• Prepare financial transactions related to inventory, including journal transfers, cashier deposits, and purchase orders.
• Prepare invoices and journal transfers for research computing storage.
• Develop, document, and maintain financial processes and best practices to improve efficiency and accuracy.
• Support year‑end financial close activities, including inventory reconciliation.
• Assist with inventory operations, receiving, inspecting, and organizing incoming goods.
• Provide backup support for Computer Store operations as needed.
• Maintain accurate financial and inventory records in compliance with institutional policies.
• Support audit preparation by ensuring documentation is complete, organized, and compliant with internal and external requirements.
• Partner with colleagues across departments to share information, strengthen workflows, and achieve shared objectives.
• Perform additional responsibilities assigned to support departmental and organizational goals.

Skills

Numerical accuracy

Analytical thinking

Attention to detail

Team collaboration

Verbal and written communication

Education

Associate’s degree or equivalent experience

Tools

Excel

Oracle

Inventory/POS systems

Job description

Dartmouth College is seeking a Financial Assistant to handle accurate and timely financial processing for the Computer Store and Endpoint Services. You will oversee account reconciliation, reporting, and process improvements to promote financial transparency and compliance with institutional policies.

You will manage budgets, reconciliations, and inventories, supervise student workers, and help drive data‑driven decisions that keep services running smoothly, while collaborating across teams to