Financial & Administrative Coordinator: Impact & Compliance

University of California, Riverside; California; On-site; USD 40,000 - 58,000; Full time

Job summary

University of California, Riverside is seeking a Financial and Administrative Coordinator to provide proactive support within a shared services model. You will manage financial tasks, purchasing, travel, events, and student payroll with adherence to UC policies.

The role collaborates with the AVC/Dean of Students and VCSA Budget Management Team to advance strategic goals. The position offers a structured environment with opportunities to cross-train and contribute to campus-wide efficiency and

Qualifications

• Education and/or experience equivalent to a bachelor degree.
• Experience with data exporting, tracking, and backup reports.
• Experience with online financial systems and variances research.
• Strong customer service orientation and cross-functional collaboration.
• Experience with UC timekeeping and Oracle Financials (UCRFS).

Responsibilities

• Provide financial management and accounting support.
• Handle purchasing, travel coordination, and event planning.
• Process student payroll and ensure policy compliance.
• Serve as cross-trained backup for shared-services team during peak periods.
• Collaborate with Budget Management Team to meet strategic goals.

Skills

Data export

Tracking

Spreadsheets

Customer service

Problem solving

Calendaring

Timekeeping

Communication

Education

Bachelor's degree in related field

Tools

Word

Access

Excel

FileMaker Pro

Adobe

Job description

Position Information

Under the Vice Chancellor for Student Affairs Organization, the Financial and Administrative Coordinator provides proactive, flexible and reliable support within a shared services model. Responsibilities include financial management, accounting support, purchasing, travel coordination, event planning, and student payroll processing. Ensures compliance with UC policies and procedures, and serve as cross trained backup for other shared-services team members and/or VCSA departments during absences or peak workload periods. Works under the direct supervision of the Financial and Administrative Manager for the AVC/Dean of Students and in close collaboration with the VCSA Budget Management Team to advance departmental and organizational strategic goals The full salary range for the Financial & Administrative Coordinator is $29.35 - $42.06 per hour. However, the expected pay scale for this position is up to $32.91 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Position Information

Under the Vice Chancellor for Student Affairs Organization, the Financial and Administrative Coordinator provides proactive, flexible and reliable support within a shared services model. Responsibilities include financial management, accounting support, purchasing, travel coordination, event planning, and student payroll processing. Ensures compliance with UC policies and procedures, and serve as cross trained backup for other shared-services team members and/or VCSA departments during absences or peak workload periods. Works under the direct supervision of the Financial and Administrative Manager for the AVC/Dean of Students and in close collaboration with the VCSA Budget Management Team to advance departmental and organizational strategic goals The full salary range for the Financial & Administrative Coordinator is $29.35 - $42.06 per hour. However, the expected pay scale for this position is up to $32.91 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Degree

Education and/or experience equivalent to a bachelor degree in a related field

Requirement

Preferred

Experience Requirements

Experience

Demonstrated experience with data exporting, tracking, preparation of spreadsheets and documenting transactional back up reports using software applications such as Word, Access, Excel, FileMaker Pro, Adobe etc.

Requirement

Required

Experience

Five (5) years demonstrated related experience or an equivalent combination of education and experience.

Requirement

Experience

Experience with processing routine financial accounting/purchasing transactions with an online financial system and identifying account variances and researching discrepancies

Requirement

Experience

Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the faculty, staff, students and the community and be able to work effectively as an individual, a team member, and with diverse groups.

Requirement

Experience

Experience with cash handling, balancing, and deposit preparation and knowledge of standard retail security policies and procedures.

Requirement

Experience

Administrative experience in an office environment providing administrative support such as calendaring for staff and/or faculty, coordinating administrative activities, travel and programming, etc.

Requirement

Experience

Demonstrated experience with UC online timekeeping system

Requirement

Experience

Demonstrated experience with Oracle Financialsnancial System (UCRFS).

Requirement

Minimum Requirements

• Knowledge of diversity, equity and inclusion including an understanding of the historical and social context of diversity, equity and inclusion, and of the intersections of identities including but not limited to: race, ethnicity, gender identity and expression, sexual orientation, religious, ability, immigration status, socio-economic status.
• Knowledge, sensitivity and understanding of the social, political, personal and cross-cultural needs, concerns and interests of students and people of intersecting identities in the campus community and thorough understanding of our respective mission, vision and values.
• Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance. Troubleshoot issues with tact and provide guidance within policy boundaries.
• Excellent organizational skills, demonstrated ability to successfully follow multiple tasks through to completion, must be able to prioritize tasks to meet established deadlines while working in an environment with frequent interruptions, ability to exercise good judgment for problem solving and ability to anticipate problems. Ability to work independently and follow through on assignments with minimal direction. Ability to perform a variety of duties, often changing from one task to another of a different nature under a fluctuating work load.
• Advanced ability in developing and responsibly managing departmental resources to effectively respond to students' needs and concerns within the scope of the departmental and divisional mission.
• Advanced ability to develop original ideas to solve problems.
• Demonstrated knowledge of supervisory and personnel management skills and strategies to provide oversight of student employees and interns, including experience with training and evaluating the performance of diverse student personnel, providing day-to-day oversight.
  
  

Preferred Qualifications

• Familiarity with environment of UC Riverside or comparable academic institution and relevant issues concerning students, staff, and faculty. Knowledge of UC Riverside academic environment and administrative policies and procedures.
• Advanced knowledge of common University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Bilingual. Fluent in English and Spanish.
  
  

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
  
  

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Department Custom Scope

Under the Vice Chancellor for Student Affairs Organization, the Financial and Administrative Coordinator provides proactive, flexible and reliable support within a shared services model. Responsibilities include financial management, accounting support, purchasing, travel coordination, event planning, and student payroll processing. Ensures compliance with UC policies and procedures, and serve as crosstrained backup for other shared-services team members and/or VCSA departments during absences or peak workload periods. Works under the direct supervision of the Financial and Administrative Manager for the AVC/Dean of Students and in close collaboration with the VCSA Budget Management Team to advance departmental and organizational strategic goals