Administrative & Events Coordinator

University of California, Riverside; California (MO); On-site; USD 37,000 - 52,000; Full time

Job summary

University of California, Riverside seeks an Administrative Assistant II to provide comprehensive administrative, financial, procurement, facilities, communications and event coordination support for the Economics and Political Science Administrative Unit.

You will coordinate seminars, colloquia, conferences, recruitment activities and special events, arranging travel, lodging, catering, meeting space, audiovisual support, purchasing and other logistics while delivering responsive service to

Qualifications

• Bachelor's degree required.
• Minimum of 5 years of administrative experience.
• Experience with maintaining simple or moderately complex databases through data entry, data queries, and database design modifications.
• Experience utilizing email, electronic calendaring systems, and virtual collaboration platforms (Outlook, Google Calendar, Teams, Zoom) to coordinate meetings, schedules, and hybrid events.
• Experience conducting online research and using university systems to support administrative operations.
• Minimum of 3–5 years experience processing purchasing, procurement, reimbursement, and financial transactions with accurate records.
• Proficiency with MS Office and Google Workspace to prepare documents, reports, and spreadsheets.

Responsibilities

• Coordinate seminars, colloquia, conferences, recruitment activities, and special events with travel, lodging, catering, meeting space, audiovisual, and purchasing logistics.
• Process financial and procurement transactions in line with university policies.
• Support departmental communications and administrative activities.
• Assist with facilities, office operations, instructional activities, and special projects.

Skills

Customer service

Communication

Administrative support

Scheduling

Budgeting

Procurement

Data entry

Database management

MS Office

G Suite

Education

Bachelor's Degree

Tools

Excel

Word

PowerPoint

Outlook

Google Calendar

Google Docs

Google Sheets

Google Drive

Teams

Zoom

Job description

University of California, Riverside seeks an Administrative Assistant II to provide comprehensive administrative, financial, procurement, facilities, communications and event coordination support for the Economics and Political Science Administrative Unit.

You will coordinate seminars, colloquia, conferences, recruitment activities and special events, arranging travel, lodging, catering, meeting space, audiovisual support, purchasing and other logistics while delivering responsive service to