Financial Administrative Assistant

Edwards Vacuum

Tampa (FL)

Hybrid

USD 45,000 - 55,000

Full time

14 days+

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Benefits offered by this job

Health and wellness programs

Retirement savings

Employee assistance

Career progression pathways

Job summary

A leading global technology company in Tampa, FL is seeking a Finance Administrative Assistant to manage billing and customer service functions. You will oversee invoicing, support the Service Schedule, and collaborate closely with management on inventory tasks. This hybrid role requires strong communication and administrative skills, emphasizing customer service. Competitive salary and benefits are offered, alongside opportunities for growth within the organization.

Qualifications

One year of experience in an administrative support role with a focus on customer service.
Experience in Billing/Invoicing preferred.
Strong computer skills including Microsoft Office.

Responsibilities

Act as point person for the Service Schedule.
Assist with Month End spreadsheets and reports.
Maintain invoicing and A/P invoices.

Skills

Customer service

Billing/Invoicing

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Communication skills

Time management

Education

High School Diploma or GED

Bachelor’s degree in Supply Chain Management, Logistics or related field

Job description

Overview

As a Finance Administrative Assistant your mission is to be responsible for the support functions for IVS as it pertains to Billing, Invoicing, Inventory maintenance, & Customer Service. You will be given the accountability of maintaining critical Billing/Invoicing files & data. You will also support IVS within multiple facets of administrative maintenance. You will be looked upon to help maintain a positive and cohesive work environment & will be a critical piece in maintaining a high standard of customer service with outside clients & customers as well as internal stake holders. You will report to our Business Controller.

Responsibilities

Act as point person for the Service Schedule, review for accuracy of status, comments, and missing dates for service and sales.
Assist with obtaining POs according to the SAF-PO KPI/process instructions.
Assist with Month End spreadsheets/reports for service and sales KPIs, and data collection.
Maintain invoicing for the month – entries, mail/email necessary invoices.
Enter A/P invoices, and maintain invoice journal for review and approval.
Work closely with the General Manager, Business Line Managers, and the Distribution Center manager on inventory management.

Qualifications

One (1) year of experience within an administrative support role with a focus on customer service; Billing/Invoicing experience preferred.
High School Diploma or GED Required. Bachelor’s degree in Supply Chain Management, Logistics or related field preferred.
Strong computer skills including Microsoft Word, Excel and PowerPoint.
Excellent communication, time management and administration skills.

We encourage you to apply even if you don’t meet every single requirement. We value diverse experiences and perspectives and are excited to see what you bring to the role.

In return, we offer

Company Culture and Values: In the Atlas Copco Group, we emphasize collaboration, innovation, and sustainability. Join us to be part of a team that values diverse perspectives and continuous growth.
Benefits and Perks: Enjoy a benefits package including health and wellness programs, retirement savings, and employee assistance.
Growth Opportunities: Access global training, mentorship, and career progression pathways to achieve your professional goals.
Compensation Transparency: We value fairness and transparency. Our competitive salaries reflect your skills, experience, and contributions, with details provided during the hiring process.

Job location

Hybrid - This role offers a hybrid working arrangement, allowing you to split your time between working remotely and being on-site at our IVS location in Tampa, FL.

Seniority level