Portfolio Assistant / Administrative Assistant

INSPYR Solutions

Deerfield Beach (FL)

Hybrid

USD 50,971,200 - 59,236,800

Full time

14 days+

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Benefits offered by this job

Comprehensive medical benefits

401(k) retirement plan

Competitive pay

Job summary

A leading technology solutions provider in Deerfield Beach is seeking a Portfolio Assistant / Administrative Assistant. This role involves heavy financial data entry, providing administrative support to top executives, and managing several active calendars. The ideal candidate will have 1-3 years of experience, strong Microsoft Office skills, and a knack for event planning. Comprehensive medical benefits and a 401(k) plan are part of the compensation package.

Qualifications

1-3 years' experience in a support or administrative role in a fast-paced environment.
Strong knowledge of Microsoft Office 365 applications.
Experience with invoice processing and accounts payable functions.

Responsibilities

Manage program financials via invoice processing.
Provide administrative support for upper management.
Handle multiple active calendars and arrange meetings.

Skills

Microsoft Office 365

Financial data entry

Administrative support

Time management

Event planning

Job description

Title: Portfolio Assistant / Administrative Assistant
Location:Deerfield Beach, FL (Hybrid 3/2)
Duration: 12 Months
Compensation: $37.00 - $43.00
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.

Portfolio Assistant / Administrative Assistant

Heavy Financial Data Entry and Management of Program Financials via Invoice Processing, entry of Forecasts into ServiceNow
Provide advanced, diversified, and confidential administrative support for the VP, AVP, and Directors.
Responsible for multiple accounting functions including Invoice Accrual and Financial Spreadsheet Maintenance.

Job Requirements

1-3 years' work experience working in a support or administrative role in a fast-paced environment required.
Working knowledge of Microsoft Office 365 to include Word, Excel, PowerPoint and Outlook, Teams, or other web-meeting applications, with the aptitude to learn and operate database-type programs.
Proficient in drafting correspondence, proofreading, and maintaining an organized system for filing correspondence, documents, and records.
Working knowledge of Accounts Payable functions, including processing, verifying, coding, and reconciling invoices.
Manage several active calendars of appointments and meetings; arrange meetings and department functions including special events.
Previous event planning experience preferred.
Must be able to maintain a high level of confidentiality.

Our ideal candidate will:

Enjoy being a team player and have strong time management skills and the ability to successfully handle multiple priorities by demonstrating initiative and follow-through on assignments.
Be process improvement driven, open to learning new systems and applications.
Demonstrate sound judgment and ability to handle issues diplomatically.
Exhibit excellent phone/email etiquette, professional demeanor, and ability to screen phone calls and emails effectively.
Maintain a flexible schedule to assist others and adapt to changing priorities, able to work overtime when needed due to business needs.

Our benefits package includes:

Comprehensive medical benefits
Competitive pay
401(k) retirement plan
…and much more!

About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities

Seniority level