Finance Administrator (Bilingual Korean/English)

LX Pantos Americas; Clarksville (TN); On-site; USD 34,000 - 54,000; Full time

Job summary

LX Pantos Americas in Clarksville, TN is seeking a Finance Admin to assist with invoice processing, account reconciliation, payroll support, and financial reporting. The role includes light filing and administrative tasks to support the finance team.

Responsibilities include ensuring accurate records, timely payments, and coordinating with vendors and departments. 1+ year finance/administrative experience is preferred; Excel and accounting software proficiency is beneficial.

Qualifications

• High school diploma or equivalent required.
• Associate/Bachelor’s degree in Finance, Accounting, Business, Statistics, or related field preferred.
• 1+ year experience in finance, accounting, or administrative roles preferred.

Responsibilities

• Process invoices and verify payments against purchase orders.
• Perform monthly reconciliations of accounts payable and accounts receivable.
• Prepare monthly, quarterly, and annual financial reports.
• Provide administrative support to the finance department and coordinate filing.
• Handle procurement: create purchase requisitions and purchase orders.
• Data entry into accounting software and maintain spreadsheets for reporting.

Skills

Detail oriented

Excel proficiency

Communication skills

Multi-tasking

Organizational skills

Education

High school diploma

Finance/Accounting degree preferred

Tools

Accounting software

Microsoft Office

Job description

Job Summary: The Finance Admin is responsible for assisting with various financial operations, including invoice processing, account reconciliation, payroll support, financial reporting, and administrative tasks. This role involves ensuring the accuracy of financial records, processing payments on time, and supporting the finance team in day-to-day operations. Some light physical work, such as organizing and filing documents, may also be required.

Key Responsibilities:

Invoice Processing and Payment Verification:

• Review invoices for accuracy, ensuring they match purchase orders and receipt of goods before processing payment.
• Verify payment terms and deadlines to ensure timely processing of payments.
• Resolve discrepancies in invoices by communicating with vendors, departments, agencies, and the accounts payable team.
• Perform monthly reconciliations of accounts payable and receivable, ensuring all transactions are properly documented and discrepancies are addressed.
• Maintain accurate and up-to-date financial records, both physical and digital, to facilitate easy retrieval for audits and reporting.
• Organize and file financial documents, including invoices, receipts, and transaction records, following company policies and regulations. This may involve some light physical work such as filing paperwork or organizing financial records.
• Assist in maintaining the general ledger by ensuring accurate and timely recording of all financial transactions.
• Assist in the preparation of monthly, quarterly, and annual financial reports by gathering relevant data and verifying the accuracy of figures.

Administrative Support:

• Provide administrative support to the finance department, handling general office tasks as needed.
• Maintain filing systems for financial documents, ensuring proper documentation for audits and compliance checks. This may require some light physical tasks such as retrieving or organizing files.
• Coordinate with other departments to ensure that financial documentation is submitted in a timely manner and in accordance with company procedures.
• Provide general administrative support, including scheduling meetings, coordinating travel arrangements, preparing internal memos, and managing office communications
• Send daily attendance logs to management and HR in a timely and accurate manner.

Procurement Management:

• Create and process purchase requisitions and purchase orders.
• Track and monitor orders to ensure on-time delivery and resolve delays or discrepancies.
• Collect and compare vendor quotations to support cost-effective purchasing decisions.
• Maintain accurate procurement records, contracts, and supplier information.
• Coordinate with internal stakeholders to forecast and manage procurement needs.
• Ensure compliance with company policies for purchasing approvals and expense tracking.

Data Entry:

• Accurately input financial data, including transaction details, invoices, and payroll records, into the company's accounting software or databases.
• Update and maintain spreadsheets and databases to ensure the accuracy of financial records.
• Assist in entering and organizing financial data for reporting, forecasting, and audits for agencies.

Qualifications:

Education:

• High school diploma or equivalent required.
• Associate/Bachelor’s degree in Finance, Accounting, Business, Statistics, or related field preferred

Experience:

• 1+ year experience in finance, accounting, or administrative roles preferred.

Skills & Abilities:

• Strong attention to detail and accuracy in financial documentation and data entry.
• Proficiency in Microsoft Office Suite, particularly Excel; experience with accounting software preferred.
• Good communication skills for interacting with vendors, employees, and other departments.
• Ability to work in a fast-paced environment and handle multiple tasks simultaneously.
• Strong organizational skills and ability to maintain accurate records.

Physical Demands:

• Ability to sit or stand for extended periods while working at a desk.
• Light physical work such as organizing and filing financial documents, lifting files up to 25 lbs, or retrieving records from filing cabinets.
• Business Hours:
• Monday to Friday (7:00 AM CST – 4:30 PM CST)
• Additional overtime may be required based on business needs.

Job Type: Full-Time, Nonexempt

Location: Clarksville, TN 37040 (in person)