Finance Team Administrative Assistant

American National; League City (TX); On-site; USD 25,000 - 36,000; Full time

Job summary

American National in League City, TX is seeking an Administrative Assistant to provide day‑to‑day support for a collaborative finance and accounting team. You will manage schedules, coordinate meetings, handle mail, and maintain office operations with a focus on accuracy and professional communication.

This role offers exposure to invoice processing, project calendars, and cross‑functional interaction with senior leaders.

Qualifications

• High school diploma or equivalent.
• Experience in administrative support in a professional environment.
• Strong communication and organizational skills.
• Ability to manage multiple priorities and follow through.

Responsibilities

• Provide responsive administrative support to team members and ensure requests and deadlines are addressed
• Maintain calendars, coordinate meetings, and team events, oversee office inventory, and order supplies when applicable
• Manage the project planning calendar and team tasks using tools such as Microsoft Teams and ClickUp
• Process invoices, assist with credit card reconciliations, and maintain accurate tracking records
• Handle mail distribution, filing, and other day‑to‑day office needs
• Answer phones, welcome visitors, and provide helpful information to internal and external contacts
• Document basic processes and help keep team procedures and records current

Skills

Calendar management

Meeting coordination

Invoicing

MS Office

Team communication

Attention to detail

Education

High school diploma or equivalent

Associate degree

Tools

Microsoft Office

Microsoft Teams

ClickUp

Job description

American National in League City, TX is seeking an Administrative Assistant to provide day‑to‑day support for a collaborative finance and accounting team. You will manage schedules, coordinate meetings, handle mail, and maintain office operations with a focus on accuracy and professional communication.

This role offers exposure to invoice processing, project calendars, and cross‑functional interaction with senior leaders.