Finance & Recruiting Administrative Assistant

Jimmy Jazz; West Orange (NJ); On-site; USD 40,000 - 42,000; Full time

Job summary

Anchor Behavioral Solutions is seeking an Administrative Assistant to provide direct support to the Director of Finance and Recruiting, handling admin, finance, and recruiting tasks. This is an in-person role in West Orange, NJ 07052, with a Monday–Friday 9am–3pm schedule.

The ideal candidate is highly organized, professional, and comfortable handling confidential information, billing processes, and applicant communications while supporting staff and visitors.

Qualifications

• Provide administrative support to ensure efficient operation of the office.
• Support Director of Finance and Recruiting with administrative tasks.
• Answer and direct phone calls, emails, and correspondence professionally.
• Maintain calendars, coordinate meetings, and take detailed meeting minutes.
• Process invoices and maintain billing records with confidentiality.
• Assist with recruiting tasks and candidate communications.

Responsibilities

• Provide administrative support to ensure efficient operation of the office
• Serve as administrative support to the Director of Finance and Recruiting
• Answer and direct phone calls, emails, and office correspondence professionally
• Provide general support to visitors and staff
• Maintain calendars, coordinate meetings, and take detailed meeting minutes
• Complete operational requirements by scheduling and assigning administrative projects and expediting work results
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensure the operation of equipment by completing preventative maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
• Provide information by answering questions and requests
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies
• Plan/Coordinate meetings and take detailed minutes
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Act as a point of contact for staff
• Liaise with executive and senior administrative assistants to handle requests and queries from senior management
• Contribute to team effort by accomplishing related results as needed
• Complete additional administrative, recruitment, and clerical tasks when needed/as assigned
• Assisting the Director of Finance and Recruiting with recruiting efforts
• Screen candidates via phone and conduct initial outreach to applicants
• Schedule interviews and maintain communication with candidates throughout the hiring process
• Follow up with caniddates regarding application status and next steps

Skills

MS Office

Organizational skills

Communication

Attention to detail

Time management

Professionalism

Interpersonal skills

Multi-tasking

Office administration

Confidentiality

Education

College degree or equivalent

Tools

Excel

MS Access

PowerPoint

Job description

Anchor Behavioral Solutions is seeking an Administrative Assistant to provide direct support to the Director of Finance and Recruiting, handling admin, finance, and recruiting tasks. This is an in-person role in West Orange, NJ 07052, with a Monday–Friday 9am–3pm schedule.

The ideal candidate is highly organized, professional, and comfortable handling confidential information, billing processes, and applicant communications while supporting staff and visitors.