Finance Admin Specialist — Hybrid (Accounting Support)

Vaco Recruiter Services; Edison (NJ); Hybrid; USD 45,000 - 63,000; Full time

Benefits offered by this job

Hybrid schedule

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Job summary

Vaco/Highspring is seeking an Administrative Assistant to support the Finance and Accounting team in Edison, NJ. This hybrid role includes 4 days onsite and 1 day remote, with a full-time schedule.

The ideal candidate is highly organized and proactive, with prior experience in accounting/finance administration and strong MS Office skills. You will manage meetings, invoices, document control, onboarding support, and expense reporting, while contributing to ongoing process improvements and

Qualifications

• 3+ years of administrative experience supporting an Accounting or Finance department.
• Bachelor's degree preferred.
• Strong proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple priorities with accuracy.
• Self-motivated and dependable, able to work independently.
• Professional demeanor with a collaborative, team-oriented approach.

Responsibilities

• Schedule and coordinate meetings, training sessions, and workshops for internal teams and external partners.
• Assist with invoice approvals, wire confirmations, payment follow-up, and other finance-related administrative tasks.
• Maintain SharePoint sites, shared folders, and department documentation.
• Prepare and distribute routine communications, reminders, and meeting materials.
• Coordinate information requests and track documents through the review and approval process.
• Maintain contact lists, distribution groups, and departmental records.
• Provide administrative support for onboarding, compliance, and operational workflows.
• Prepare and submit expense reports.
• Support special projects and provide general administrative assistance to the Finance and Accounting team.

Skills

Administrative experience

Office software proficiency

Multitasking & time management

Education

Bachelor's degree preferred

Tools

Excel

Outlook

Word

Job description

Vaco/Highspring is seeking an Administrative Assistant to support the Finance and Accounting team in Edison, NJ. This hybrid role includes 4 days onsite and 1 day remote, with a full-time schedule.

The ideal candidate is highly organized and proactive, with prior experience in accounting/finance administration and strong MS Office skills. You will manage meetings, invoices, document control, onboarding support, and expense reporting, while contributing to ongoing process improvements and