Finance & Operations Administrative Coordinator

Clarity Recruiting; New York (NY); On-site; USD 42,000 - 59,000; Full time

Job summary

Clarity Recruiting seeks a Finance and Administrative Assistant to provide proactive support across administrative, financial, and operational functions in New York. The role supports leadership and designers by coordinating office operations, assisting with financial tracking, and handling billing processes with IT coordination.

The position splits time between administrative tasks (≈40%) and finance/billing support (≈60%), requiring strong organizational skills and attention to detail in a

Qualifications

• Provide accurate administrative, financial, and operational support.
• Experience with billing processes and expense tracking.
• Familiarity with Ajera or similar accounting software.

Responsibilities

• Answer and manage main phone line; screen and redirect calls.
• Process monthly billing and support documentation for invoices.
• Enter expenses in Ajera and track timesheets.
• Coordinate sample pickups, visits, and mail/packages.
• Support IT coordination with external consultants and on-site needs.
• Maintain and update expense files and emergency contacts.

Skills

Administrative support

Billing support

Office coordination

IT coordination

Vendor liaison

Tools

Ajera

Chase

Job description

Clarity Recruiting seeks a Finance and Administrative Assistant to provide proactive support across administrative, financial, and operational functions in New York. The role supports leadership and designers by coordinating office operations, assisting with financial tracking, and handling billing processes with IT coordination.

The position splits time between administrative tasks (≈40%) and finance/billing support (≈60%), requiring strong organizational skills and attention to detail in a