Finance & Purchasing Coordinator

Dexter Community Schools; Dexter (MI); On-site; USD 42,000 - 46,000; Full time

Job summary

Sylvania is seeking a proactive Fiscal Services Coordinator to join our district’s Business Office. This 12-month position can be full- or part-time and reports to the Chief Financial Officer, with a salary range of $42,000 to $46,000 based on experience.

Responsibilities include monitoring purchase orders and invoices, maintaining vendor records, writing journal entries, and upholding internal controls across multiple funds.

Qualifications

• Extensive experience using Microsoft Excel software, spreadsheets, data import and export, vendor software applications, and other technology to support efficient and effective operation and to create, balance, analyze, and verify data and information.
• Minimum Associates Degree in accounting or related field or actively enrolled in a program to attain a Bachelor’s Degree.
• You will receive training through the Michigan School Business Officials (MSBO) that will lead to an appropriate professional certification.

Responsibilities

• Monitor purchase orders and requisitions for compliance with procedures, Board Policy, auditor expectations, and State regulations. Approve purchase orders.
• Monitor invoices for compliance with procedures, Board Policy, auditor expectations, and State regulations. Process checks and electronic funds transfer for payments.
• Maintain purchasing card system and accounting for purchasing card purchases for compliance with Board Policy, auditor expectations, and State regulations.
• Set up new vendors: W-9 taxpayer identification certifications, credit applications, tax exemption certificates.
• Write and document journal entries.
• Maintain and train procedural and systems matters related to expenditures of the General Fund, Community Services Fund, Food Services Fund, and other District Funds as needed.
• Exercise discretion and independent judgment with respect to expenditures of the General Fund, Community Services Fund, Food Services Fund, and other District Funds.
• Understand and apply fund accounting principles.
• Uphold Board Policies, auditor expectations, and State regulations appropriate to specific duties.
• Develop and maintain relevant sections for the Business Office website.
• Be/become proficient with various software applications such as New World Systems, ARUX, MicroSoft Excel spreadsheet software, Microsoft Word document processing software, gmail, Google Docs, and as others develop. You will also work with various vendor websites for purchasing cards and purchasing supplies.
• Work directly with appropriate contacts and resources within the department, within the district, with outside vendors, and with outside resources.
• Be able to handle confidential information both professionally and personally.
• Embrace existing and new technologies (i.e. accounting software, payroll software, email, spreadsheet, presentation software, word processing, and web applications related to all business operations) to become both effective and efficient with the specific duties of your position.
• Backup and cross-train for other positions in the Business Office.

Skills

Excel proficiency

Attention to detail

Organizational skills

Independent work

Time management

Education

Associate degree in accounting

MSBO certification training

Bachelor's degree in progress

Tools

New World Systems

ARUX

Microsoft Excel

Gmail

Google Docs

Job description

Sylvania is seeking a proactive Fiscal Services Coordinator to join our district’s Business Office. This 12-month position can be full- or part-time and reports to the Chief Financial Officer, with a salary range of $42,000 to $46,000 based on experience.

Responsibilities include monitoring purchase orders and invoices, maintaining vendor records, writing journal entries, and upholding internal controls across multiple funds.