Municipal Finance & Payroll Coordinator

City of Sylvania; Sylvania (OH); Hybrid; USD 74,000 - 80,000; Full time

Job summary

City of Sylvania in Ohio is seeking a full-time Payroll/Finance Specialist to lead the city’s payroll operations and support financial planning. The role requires a bachelor’s degree in business or finance and 3–5 years of accounting experience, preferably in municipal finance.

You will ensure compliance with payroll laws and assist in budget development and year-end reporting. The position is in-person, 40 hours per week, with standard business hours.

Qualifications

• Bachelor’s degree in business, finance or related major is required.
• 3–5 years of progressively responsible accounting or finance experience.
• Municipal or government finance experience preferred.

Responsibilities

• Directs and manages the City’s full-cycle of payroll operations, ensuring accurate and timely processing of wages, overtime, benefits, and tax withholdings for all employees.
• Ensures compliance with federal, state, and local payroll laws, including FLSA IRA regulations and retirement system requirements.
• Maintains payroll records, reconciles payroll accounts and resolves discrepancies.
• Prepares, reviews and analyzes financial statements, budget reports, and monthly reconciliations; identifies variances and recommends corrective actions.
• Supports the annual budget development process with financial data, forecasting and analytical insights.
• Assists in preparing year-end financial reports and supporting documentation for external auditors.
• Responds to audits; prepares documentation and ensures implementation of audit recommendations.
• Assists with daily cash handling, including bank deposits and reconciliations.
• Oversees monthly billing, reporting and reimbursements related to the City’s insurance plans.
• Maintains records of employee leave balances.

Skills

GASB knowledge

Payroll software

Analytical skills

Communication skills

Data analysis

Word processing/spreadsheet

Office equipment handling

Education

Bachelor’s degree in business/finance

Tools

Municipal finance software

Job description

City of Sylvania in Ohio is seeking a full-time Payroll/Finance Specialist to lead the city’s payroll operations and support financial planning. The role requires a bachelor’s degree in business or finance and 3–5 years of accounting experience, preferably in municipal finance.

You will ensure compliance with payroll laws and assist in budget development and year-end reporting. The position is in-person, 40 hours per week, with standard business hours.