Finance Coordinator (Full Time)

City of Sylvania; Sylvania (OH); Hybrid; USD 74,000 - 80,000; Full time

Job summary

City of Sylvania in Ohio is seeking a full-time Payroll/Finance Specialist to lead the city’s payroll operations and support financial planning. The role requires a bachelor’s degree in business or finance and 3–5 years of accounting experience, preferably in municipal finance.

You will ensure compliance with payroll laws and assist in budget development and year-end reporting. The position is in-person, 40 hours per week, with standard business hours.

Qualifications

• Bachelor’s degree in business, finance or related major is required.
• 3–5 years of progressively responsible accounting or finance experience.
• Municipal or government finance experience preferred.

Responsibilities

• Directs and manages the City’s full-cycle of payroll operations, ensuring accurate and timely processing of wages, overtime, benefits, and tax withholdings for all employees.
• Ensures compliance with federal, state, and local payroll laws, including FLSA IRA regulations and retirement system requirements.
• Maintains payroll records, reconciles payroll accounts and resolves discrepancies.
• Prepares, reviews and analyzes financial statements, budget reports, and monthly reconciliations; identifies variances and recommends corrective actions.
• Supports the annual budget development process with financial data, forecasting and analytical insights.
• Assists in preparing year-end financial reports and supporting documentation for external auditors.
• Responds to audits; prepares documentation and ensures implementation of audit recommendations.
• Assists with daily cash handling, including bank deposits and reconciliations.
• Oversees monthly billing, reporting and reimbursements related to the City’s insurance plans.
• Maintains records of employee leave balances.

Skills

GASB knowledge

Payroll software

Analytical skills

Communication skills

Data analysis

Word processing/spreadsheet

Office equipment handling

Education

Bachelor’s degree in business/finance

Tools

Municipal finance software

Job description

Immediate Supervisor: Director of Finance

Pay Grade 20: $36.11 hourly (X) salary ( )

non-exempt (X) exempt ( )

Positions Supervised: None

JOB RESPONSIBILITIES:

Performs a variety of financial, technical and professional work in preparation and implementation of financial plans, programs, and services.

QUALIFICATIONS:

Bachelor’s degree in business, finance or any related major is required. Must have 3-5 years of progressively responsible accounting or finance experience. Experience in municipal or government finance is preferred.

KNOWLEDGE and ABILITIES:

Knowledge of governmental accounting standards (GASB). Proficiency with municipal finance software. Knowledge of payroll systems and timekeeping platforms. Have strong analytical and problem-solving skills. Ability to interpret complex regulations and apply them to City operations. Ability to communicate effectively to groups and individuals, supervisors, employees, and the general public. Ability to prepare and analyze reports and data, and have skill in the operation of necessary tools and equipment, i.e. computer, word processing, spreadsheet software, and general office equipment (telephone, fax, copier, calculator, etc.).

DUTIES:

(The duties listed below are intended to depict tasks performed by this classification)

• Directs and manages the City’s full-cycle of payroll operations, ensuring accurate and timely processing of wages, overtime, benefits, and tax withholdings for all employees.
• Ensures compliance with federal, state, and local payroll laws, including FLSA IRA regulations, retirement system requirements, and collective bargaining agreements.
• Maintains payroll records, reconciles payroll accounts and resolves discrepancies in coordination with department supervisor.
• Prepares, reviews and analyzes financial statements, budget reports, and monthly reconciliations; identifies variances and recommends corrective or preventative actions.
• Support the annual budget development process by providing financial data, forecasting and analytical insights.
• Assists in preparing year-end financial reports and supporting documentation for external auditors.
• Responds to internal and external audits; prepares documentation, explains financial processes, and ensures implementation with audit recommendations.
• Assists with daily cash handling, including bank deposits, cash receipting, and reconciliation of City accounts.
• Oversees monthly billing, reporting and reimbursements related to the City’s insurance plans, ensuring accuracy and timely submission.
• Maintains accurate records of employee leave balances, including sick and vacation time.
• Conduct other related work as assigned.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. This position requires the ability to speak, hear, and see near and far and adjust focus. There is frequent movement within the office environment, such as walking to use office equipment, filing, bending, sitting for extended periods, attending meetings for long periods of time with focused attention, and occasional lifting of records 20 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

POSITION TYPE and EXPECTED HOURS OF WORK:

This is an in-person, full-time position. Days and hours of work are Monday through Friday, 8 a.m. to 4:30 p.m.; 40 hours per week.

TRAVEL:

Little to no travel is expected for this position.

WORK AUTHORIZATION and SECURITY CLEARANCE (if applicable):

Authorization to work in the United States without sponsorship.

City of Sylvania Meetings Online!