Finance Payable Specialist

MassCA; Walpole (MA); Hybrid; USD 60,000 - 65,000; Full time

Job summary

MassCA The Education Cooperative Connections Academy in Walpole, MA is seeking a Finance Payable Specialist who will split time between remote work and in-office collaboration. The role focuses on payables, expense warrants, and financial recordkeeping for school operations.

Typical duties include vendor invoicing, grant monitoring, 1099 processing, audits support, and collaboration with the Business Manager. Two-year finance experience and proficiency in Excel/Sheets are preferred.

Qualifications

• Bachelor's degree preferred; equivalent experience will be considered.
• Strong attention to detail and excellent organizational skills.
• Minimum of two years' experience in school finance or related field preferred.
• Experience in School ERP Pro system a plus.
• Proven experience using Google Sheets or Microsoft Excel for data tracking and analysis.
• Excellent oral and written communication skills.
• Proven successful experience working in a team-oriented environment.

Responsibilities

• Prepare bi-weekly expense warrants.
• Track and record invoices and expense vouchers with proper approvals and POs.
• Track and reconcile credit card expenditures in the financial system.
• Prepare and process Federal tax 1099 forms annually.
• Provide supporting documentation for annual audits.
• Review grant expenditure with the Assistant Business Manager as needed.
• Respond to vendor inquiries and resolve billing/payments discrepancies.
• Train new employees and support requisition/PO processes.
• Monitor student activity finances and coordinate with UniBank.
• Assist with grant review and track expenditures and revenue.

Skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Time management

Education

Bachelor's degree

Tools

Google Sheets

Microsoft Excel

Job description

Finance Payable Specialist

MassCA The Education Cooperative Connections Academy - Walpole, Massachusetts Open in Google Maps

Job Details

Job ID: 5863626

Application Deadline: Posted until filled

Posted: Jul 31, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

MassCA has an opening for a Finance Assistant position. - 3 days remote, 2 days in office

• Prepare bi-weekly expense warrant
• Tracking & recording invoices and expense vouchers in the MassCA Finance system, ensuring the proper approval and purchase orders are present, as well as preparing the Expense Warrants.
• Track and record credit card expenditures in the financial system, as well as perform reconciliation of various financial accounts.
• Prepare and process Federal tax 1099 forms annually.
• Provide supporting documentation for annual audits.
• Reviews current and expected grant expenditure with the Assistant Business Manager as needed.
• Responds to vendor inquiries and resolves any discrepancies in billings and payments.
• Trains new employees and provides review and support to current employees in the requisition/PO process.
• Student Activity financial monitoring, recording and coordination with UniBank are part of the responsibilities, along with other duties & projects assigned within the Business Office.
• Assist with grant review, track expenditures and revenue

Location Assignment:

The MassCA main office, located at 300 Foxborough Blvd, Suite 100 Foxborough MA

Position Type: Full-time

Salary: $60,000 to $65,000 Per Year

Job Categories:

Support Staff > Accounting/Bookkeeping

Equal Opportunity Employer

MassCA does not exclude, deny benefits to, or otherwise discriminate against any person on the basis of ethnic group identification/ethnicity, marital status, race, color, national origin, ancestry, sex (including sexual orientation and gender identity), religion, physical or mental disability, age, and any other category protected by federal or state law and provides equal access in the admission to, participation in, or receipt of the services under any of the MassCA programs and activities, and in its employment practices.

Job Requirements

• Qualifications:
  Bachelor's degree preferred; equivalent experience will be considered.
  Strong attention to detail and excellent organizational skills.
  Ability to manage multiple priorities and meet deadlines.
  Minimum of two years' experience in school finance or related field preferred.
  Experience in School ERP Pro system a plus.
  Proven experience using Google Sheets or Microsoft Excel for data tracking and analysis
  Excellent oral and written communication skills.
  Proven successful experience working in a team-oriented environment.
  Expectations:
  Adhere to MassCA's Core Values of being Student Centric, being Professional and Ethical Behavior, and celebrating Diversity, Equity, Inclusion, and Belonging of all MassCA stakeholders.
  Commitment to collaboration and a growth mindset.
  Attend all required in-person events and state testing.
  This is a 12 month position, Two days per week in person at the Foxborough, MA location is required
• At least 2 year(s) of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Gale Clark , Interim Business Manager
• 300 Foxborough Blvd Suite 100
• Foxborough, Massachusetts 02035
• Phone: [phone] - 5123
• Email: [e-mail]