Hybrid Accounts Payable Specialist | Grants & Reconciliation

MassCA; Walpole (MA); Hybrid; USD 60,000 - 65,000; Full time

Job summary

MassCA The Education Cooperative Connections Academy in Walpole, MA is seeking a Finance Payable Specialist who will split time between remote work and in-office collaboration. The role focuses on payables, expense warrants, and financial recordkeeping for school operations.

Typical duties include vendor invoicing, grant monitoring, 1099 processing, audits support, and collaboration with the Business Manager. Two-year finance experience and proficiency in Excel/Sheets are preferred.

Qualifications

• Bachelor's degree preferred; equivalent experience will be considered.
• Strong attention to detail and excellent organizational skills.
• Minimum of two years' experience in school finance or related field preferred.
• Experience in School ERP Pro system a plus.
• Proven experience using Google Sheets or Microsoft Excel for data tracking and analysis.
• Excellent oral and written communication skills.
• Proven successful experience working in a team-oriented environment.

Responsibilities

• Prepare bi-weekly expense warrants.
• Track and record invoices and expense vouchers with proper approvals and POs.
• Track and reconcile credit card expenditures in the financial system.
• Prepare and process Federal tax 1099 forms annually.
• Provide supporting documentation for annual audits.
• Review grant expenditure with the Assistant Business Manager as needed.
• Respond to vendor inquiries and resolve billing/payments discrepancies.
• Train new employees and support requisition/PO processes.
• Monitor student activity finances and coordinate with UniBank.
• Assist with grant review and track expenditures and revenue.

Skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Time management

Education

Bachelor's degree

Tools

Google Sheets

Microsoft Excel

Job description

MassCA The Education Cooperative Connections Academy in Walpole, MA is seeking a Finance Payable Specialist who will split time between remote work and in-office collaboration. The role focuses on payables, expense warrants, and financial recordkeeping for school operations.

Typical duties include vendor invoicing, grant monitoring, 1099 processing, audits support, and collaboration with the Business Manager. Two-year finance experience and proficiency in Excel/Sheets are preferred.