General Ledger Accountant

The Metropolitan Regional CareerAnd Technical Center; Providence, Northern (RI, KY); On-site; USD 65,000 - 90,000; Full time

Job summary

The Metropolitan Regional CareerAnd Technical Center in Providence, RI is seeking a General Ledger Accountant to support the Business Manager with accounting operations, financial reporting, grant accounting, and internal controls. You will lead month-end close, assist with audits, and ensure GAAP/GASB compliance.

The role requires strong accounting experience, fund accounting knowledge, and collaboration with school leadership.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Minimum five years of progressively responsible accounting experience.
• Experience with fund accounting.
• Strong understanding of GAAP and financial reporting principles.
• Advanced Microsoft and Google suite application skills.
• Demonstrated experience preparing reconciliations, financial reports, and audit schedules.
• Strong organizational, communication, analytical, and problem-solving skills.
• Ability to work independently while collaborating effectively with school leadership and staff.

Responsibilities

• Maintain the general ledger, including journal entries, accruals, adjusting entries, and account reconciliations, with a deep understanding of the components of each account string.
• Record bank deposits, ACH credits, and interest income in the general ledger.
• Record and reconcile activity relating to employee health reimbursement, flexible spending and dependent care accounts.
• Analyze monthly dental and health insurance invoices and prepare related expense allocation entries.
• Lead assigned month-end and year-end close processes.
• Support the business manager in preparing monthly financial statements and budget-to-actual reports.
• Review accounting records for accuracy and completeness.
• Ensure compliance with GAAP, GASB standards, fund accounting requirements, and RIDE's Uniform Chart of Accounts (UCOA).
• Support the Business Manager in preparation of the annual operating budget.
• Maintain fixed asset listing and calculate and record depreciation expense.
• Monitor cash balances and assist with cash flow management.
• Reconcile bank accounts and investment accounts on a timely basis.
• Review cash transactions and fund transfers for accuracy and proper authorization.
• Review accounts receivable aging report and monitor collectability of receivables.
• Manage bidding process for potential new vendors.
• Maintain and manage contracts for existing vendors.
• Review bi-weekly payroll reports and reconcile to the general ledger and bank activity.
• Develop grant budgets in partnership with school leadership.
• Monitor grant expenditures for compliance with funding requirements.
• Prepare and record monthly and quarterly grant reimbursement requests.
• Prepare quarterly Medicaid reimbursement claims and related reports.
• Prepare Schedule of Expenditures of Federal Awards (SEFA).
• Track restricted funds, scholarships, donations, and student project funding.
• Maintain organized grant files and supporting documentation for audits and monitoring reviews.
• Coordinate annual financial statement audit requests.
• Prepare audit workpapers, schedules, and supporting documentation.
• Research and implement changes related to governmental accounting and reporting requirements.
• Recommend and implement improvements to accounting policies, procedures, and internal controls.
• Assist the Business Manager in evaluating operational and financial risks.
• Provide guidance, training, and review of work performed by accounting support staff.
• Support and serve as backup for payroll, accounts payable, and accounts receivable functions as needed.
• Assist with development and documentation of accounting procedures.
• Maintain confidentiality of employee, student, vendor, and organizational financial information.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Analytical skills

Problem-solving skills

Independent work capability

Experience preparing reconciliations

Experience preparing financial reports

Audit schedules experience

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

CPA designation or active CPA candidate

Tools

Microsoft Office

Google Workspace

Job description

Position Title: General Ledger Accountant
Reports To: Business Manager
Works Closely With: Accounts Payable (AP) Staff Accountant and Business Manager
Employment Status: Full-Time, 12 Months, Exempt
Salary Range: Starting salary is dependent upon relevant experience
Location: Providence, Rhode Island
Start Date: As Soon as Possible

Position Summary

The General Ledger Accountant supports the Business Manager in managing the school's accounting operations, financial reporting, grant accounting, compliance, and internal control activities. This position performs advanced accounting work, leads key month-end and year-end close processes, coordinates audit activities, monitors grant expenditures and reimbursements, and ensures compliance with GAAP, GASB standards, fund accounting requirements, and Rhode Island Department of Education reporting requirements.

Essential Responsibilities

• General Ledger Accounting and Financial Reporting

• Maintain the general ledger, including journal entries, accruals, adjusting entries, and account reconciliations, with a deep understanding of the components of each account string.
• Record bank deposits, ACH credits, and interest income in the general ledger.
• Record and reconcile activity relating to employee health reimbursement, flexible spending and dependent care accounts.
• Analyze monthly dental and health insurance invoices and prepare related expense allocation entries.
• Lead assigned month-end and year-end close processes.
• Support the business manager in preparing monthly financial statements and budget-to-actual reports.
• Review accounting records for accuracy and completeness.
• Ensure compliance with GAAP, GASB standards, fund accounting requirements, and RIDE's Uniform Chart of Accounts (UCOA).
• Support the Business Manager in preparation of the annual operating budget.
• Maintain fixed asset listing and calculate and record depreciation expense.

• Cash Management and Reconciliations

• Monitor cash balances and assist with cash flow management.
• Reconcile bank accounts and investment accounts on a timely basis.
• Review cash transactions and fund transfers for accuracy and proper authorization.
• Review accounts receivable aging report and monitor collectability of receivables.
• Manage bidding process for potential new vendors.
• Maintain and manage contracts for existing vendors.
• Review bi-weekly payroll reports and reconcile to the general ledger and bank activity.

• Grant and Restricted Fund Accounting

• Develop grant budgets in partnership with school leadership.
• Monitor grant expenditures for compliance with funding requirements.
• Prepare and record monthly and quarterly grant reimbursement requests.
• Prepare quarterly Medicaid reimbursement claims and related reports.
• Prepare Schedule of Expenditures of Federal Awards (SEFA).
• Track restricted funds, scholarships, donations, and student project funding.
• Maintain organized grant files and supporting documentation for audits and monitoring reviews.

• Audit, Compliance, and Internal Controls

• Coordinate annual financial statement audit requests.
• Prepare audit workpapers, schedules, and supporting documentation.
• Research and implement changes related to governmental accounting and reporting requirements.
• Recommend and implement improvements to accounting policies, procedures, and internal controls.
• Assist the Business Manager in evaluating operational and financial risks.

• Supervision and Department Support

• Provide guidance, training, and review of work performed by accounting support staff.
• Support and serve as backup for payroll, accounts payable, and accounts receivable functions as needed.
• Assist with development and documentation of accounting procedures.
• Maintain confidentiality of employee, student, vendor, and organizational financial information.
• Perform other duties as assigned.

Requirements Required Qualifications:

• Bachelor\'s degree in Accounting, Finance, Business Administration, or related field.
• Minimum five years of progressively responsible accounting experience.
• Experience with fund accounting.
• Strong understanding of GAAP and financial reporting principles.
• Advanced Microsoft and Google suite application skills.
• Demonstrated experience preparing reconciliations, financial reports, and audit schedules.
• Strong organizational, communication, analytical, and problem-solving skills.
• Ability to work independently while collaborating effectively with school leadership and staff.

Preferred Qualifications:

• CPA designation or active CPA candidate.
• Experience in public education, governmental accounting, or nonprofit finance.
• Experience managing federal or state grants.
• Experience with Tyler Technologies Infinite Visions or similar fund accounting software.

Contact Kai P
Phone: [phone]
Fax:
[e-mail]
325 Public Street,Providence,RI02905