Accounts Payable Specialist - Finance and Operations

Young World Physical Education; West Springfield (MA); On-site; USD 52,000 - 72,000; Full time

Job summary

Lower Pioneer Valley Educational Collaborative in West Springfield, MA, seeks an Accounts Payable Specialist immediately. The role handles purchase orders, invoices, 1099/1096 forms, and ensures compliance. You will interact with staff and vendors, process reimbursements, and support annual audits.

The position emphasizes accuracy, confidentiality, and timely payments, with strong office software proficiency and ERP experience preferred. Immediate start and full-time employment offered.

Qualifications

• Must be proficient with Microsoft Office Suite and Google Docs.
• At least an associate degree; business or accounting preferred.
• Minimum of 4 years in accounts payable.
• Strong organizational skills and attention to detail.
• Able to work additional hours as workload demands.
• Citizenship, residency or work visa required.

Responsibilities

• Process warrants, purchase orders and invoices for LPVEC.
• Code and post invoices and reimbursements.
• Ensure IRS and procurement compliance.
• Prepare 1099 and 1096 forms.
• Serve as backup for Accounts Receivable.
• Provide high levels of customer service to staff and vendors.
• Maintain confidential records.

Skills

Attention to detail

Organizational skills

Reliability

Time management

Confidentiality

Education

Associate degree

Accounting degree preferred

Tools

Microsoft Office Suite

ERP software (Tyler Technologies)

Job description

Lower Pioneer Valley Educational Collaborative Lower Pioneer Valley Educational Collaborative - West Springfield, Massachusetts Open in Google Maps

Accounts Payable Specialist

Lower Pioneer Valley Educational Collaborative Lower Pioneer Valley Educational Collaborative - West Springfield, Massachusetts Open in Google Maps

Job Details

Job ID: 5876463

Application Deadline: Posted until filled

Posted: Aug 07, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

SUMMARY OF POSITION: The Accounts Payable Specialist is responsible for accurately processing, recording, and maintaining all financial transactions related to accounts payable for the Lower Pioneer Valley Educational Collaborative. This role supports district-wide fiscal operations by ensuring timely payments, maintaining compliance with internal and external financial procedures, and serving as the point of contact for vendors and staff regarding payables.

POSITION OVERVIEW:

• Facilitates accounts payable through warrant preparation, etc., for the LPVEC, i.e., purchase orders and invoices.
• Codes, inputs, balances, and posts invoices and reimbursements into the financial software system.
• Ensures compliance with IRS and procurement guidelines and regulations.
• Tracks and records capital assets per policies and guidelines.
• Compiles information/data for auditors for the annual external audit.
• Resolve invoice/vendor issues.
• Perform high levels of customer service to ensure open communication with staff and vendors
• Processing and distribution of accounts payable reports.
• File and maintain financial accounts payable files.
• Monitors vendor purchasing cards. Log purchasing cards in and out for tracking purposes.
• Prepares and distributes annual 1099 and 1096 forms, as well as electronic files.
• Assists with departmental workload overflow.
• Performs any additional general office duties as determined by the Director of Finance
• Display the highest ethical and professional behavior in working with vendors, school personnel, co-workers, and members of the community.
• Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, and an effective work ethic.
• Maintain confidentiality of records and information gained, as part of exercising professional duties, about children, their families, and other employees.
• Orders checks, 1099 forms, and supplies required for this position.
• Serves as backup for the Accounts Receivable Specialist position.
• Attends work regularly and punctually.
• Attends staff meetings.
• Perform other related duties as assigned by the supervisor and/or the director to ensure the efficient & effective functioning of the department.

Position Type: Full-time

Salary: $52,327 to $72,141 Per Year

Job Categories:

Administration > Business/Finance

Job Requirements

• QUALIFICATIONS:
  • Ability to work additional hours due to workload demands on occasion. Attendance at work is a requirement of this position; the immediate supervisor must approve any and all absences
  • Must be computer literate, including word processing, spreadsheets, and the ability to use email. Must be proficient in Microsoft Office Suits, Google Docs, and other job-related programs. Tyler Technologies ERP experience preferred.
  • Must be proficient in organizational skills, good attention to detail, and accurate proofreading skills.
  • Must be reliable, dependable, punctual, extremely trustworthy, and confidential.
  • Must be a tenacious and patient individual willing to perform laborious and repetitive tasks.
  • Ability to complete various forms and records, including time sheets and purchase orders.
  • Must be self-reliant and dependable.
  • Such alternatives to the above as the Board may find appropriate and acceptable.
  • A minimum of an associates degree is required; a degree in Business or Accounting is preferred.
  • Minimum of 4-years of experience working in the accounts payable field.
  • Must be able to learn accounting software systems.
  • Excellent organizational skills, attention to detail, and follow – through. Ability to maintain meticulous records.
• At least 4 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Anna Bishop , Director of Finance & Operations
• 174 Brush Hill Avenue
• West Springfield, Massachusetts 01089
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

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