Finance & Operations Coordinator — Remote (EST)

Jobgether SRL; United States; Remote; USD 34,000 - 48,000; Full time

Benefits offered by this job

Remote opportunity for eligible nearsh

Weekly payments

Training and upskilling

Supportive professional community

Job summary

Jobgether SRL is seeking a Finance & Administrative Operations Coordinator for a remote, nearshore engagement serving international clients. The role combines accounts receivable, reconciliation, bookkeeping support, payroll coordination, and admin operations to keep day-to-day financial activities moving efficiently.

The position requires strong practical experience with QuickBooks Desktop and Excel-based reporting, plus independent work habits, organization, and attention to detail.

Qualifications

• Strong hands-on experience with QuickBooks Desktop is required.
• Practical experience in accounts receivable, including payment follow-up and collections coordination.
• Experience reconciling customer payments, deposits, bank activity, and accounting records.
• Background in financial administration, bookkeeping, accounting support, or a closely related function.
• Strong Microsoft Excel skills and confidence preparing reports, trackers, reconciliations, and financial analyses.
• Experience identifying discrepancies, missing documentation, unusual variances, and payment exceptions.
• Payroll-support experience is strongly preferred.
• HR administration experience is beneficial, as is exposure to inventory or fleet administration.
• Professional English communication skills are required; bilingual Spanish is a plus.
• Ability to work the agreed schedule of 9:00 AM–5:00 PM EST, Monday through Friday.

Responsibilities

• Manage weekly accounts receivable aging reviews, identify overdue balances, and proactively follow up on outstanding customer payments.
• Maintain open-item lists and follow-up trackers for unresolved balances, payment exceptions, missing information, and other financial issues.
• Maintain customer records, payments, deposits, statements, and AR reporting in QuickBooks Desktop.
• Coordinate with receivables, collections, bookkeeping, and client contacts to resolve payment exceptions, unapplied credits, aging items, and open balances.
• Monitor deposits from checks, cash, and money orders collected by field staff and reconcile expected customer payments against bank and accounting records.
• Manage physical check processing and follow up on outstanding deposits or payment items.
• Use billing platforms such as Service Channel and related systems to monitor billing exceptions and payment issues.
• Compare invoice, customer, and payment records between RouteStar, QuickBooks, and other systems to identify and resolve mismatches.
• Prepare Excel-based reports, reconciliations, financial trackers, and other operational reports.
• Gather receipts and supporting documentation for business expenses, including fuel, supplies, maintenance, uniforms, vehicle costs, vendor purchases, and other card activity.
• Identify unusual variances, missing documentation, discrepancies, and other issues requiring investigation or follow-up.
• Coordinate with the bookkeeping team by answering questions, gathering source documents, tracking outstanding requests, and ensuring documentation is delivered promptly.
• Prepare payroll support information, including commissions, additional pay items, reimbursements, pay-stub checks, and supporting documentation.
• Gather new-hire payroll information and maintain organized payroll-support records while following up on missing details.
• Maintain weekly open-item trackers, checklists, status updates, and recurring task schedules.
• Support inventory and receipt management, office supply ordering, and fleet-related administrative coordination.
• Prepare and route client-related documents and provide routine administrative support, including scheduling, record maintenance, task tracking, and follow-up.
• Support HR-related administrative activities under the direction of designated advisors or managers.
• Communicate proactively with customers, vendors, bookkeepers, corporate contacts, and internal stakeholders to obtain information and keep tasks moving.
• Help create, document, and improve recurring processes and standard operating procedures.
• Provide additional finance, administrative, and operational support as required within the agreed scope of work.

Skills

Professional English communication

Spanish (bonus)

Independent working

Organizational skills

Tools

QuickBooks Desktop

Service Channel

RouteStar

Microsoft Office

Google Workspace

Payroll/timekeeping platforms

Job description

Jobgether SRL is seeking a Finance & Administrative Operations Coordinator for a remote, nearshore engagement serving international clients. The role combines accounts receivable, reconciliation, bookkeeping support, payroll coordination, and admin operations to keep day-to-day financial activities moving efficiently.

The position requires strong practical experience with QuickBooks Desktop and Excel-based reporting, plus independent work habits, organization, and attention to detail.