Finance Operations Analyst

System One; Pasadena (TX); On-site; USD 39,000 - 50,000; Full time

Job summary

System One, Inc. in Pasadena, TX is seeking a Finance Operations Analyst for a 6-month contract to review, validate, and process vendor invoices, manage PO changes, and ensure accuracy with internal controls.

The role requires attention to detail, ability to handle high volume, Excel proficiency, and experience with ERP systems and Coupa; you will support an ERP go-live and coordinate with Finance, Procurement, and project teams.

Responsibilities

• Review, validate, and process vendor invoices in accordance with established procedures, approval workflows, and internal controls.
• Prepare, review, and process PO change orders, including changes to pricing, quantities, scope, and other authorized purchasing details.
• Verify invoice and purchase order information for accuracy, completeness, appropriate coding, supporting documentation, and alignment with approved commitments.
• Identify discrepancies, missing documentation, approval delays, and other transaction exceptions; coordinate with appropriate Finance, Procurement, project, and operational personnel to resolve issues.
• Monitor assigned transactions, prioritize work based on deadlines and business needs, and maintain visibility into outstanding items.
• Maintain accurate transaction records and supporting documentation in accordance with company policies and audit requirements.
• Communicate transaction status, outstanding approvals, and processing issues to relevant stakeholders in a timely and professional manner.
• Learn and follow current-state processes, system procedures, and established workarounds necessary to support operations during the ERP transition.
• Help minimize transaction backlogs and ensure continuity of invoice and PO change order processing during peak season and ERP go-live.

Job description

Job Title: Finance Operations Analyst
Location: Pasadena, TX
Type: 6 month Contract

Responsibilities

• Review, validate, and process vendor invoices in accordance with established procedures, approval workflows, and internal controls.
• Prepare, review, and process PO change orders, including changes to pricing, quantities, scope, and other authorized purchasing details.
• Verify invoice and purchase order information for accuracy, completeness, appropriate coding, supporting documentation, and alignment with approved commitments.
• Identify discrepancies, missing documentation, approval delays, and other transaction exceptions; coordinate with appropriate Finance, Procurement, project, and operational personnel to resolve issues.
• Monitor assigned transactions, prioritize work based on deadlines and business needs, and maintain visibility into outstanding items.
• Maintain accurate transaction records and supporting documentation in accordance with company policies and audit requirements.
• Communicate transaction status, outstanding approvals, and processing issues to relevant stakeholders in a timely and professional manner.
• Learn and follow current-state processes, system procedures, and established workarounds necessary to support operations during the ERP transition.
• Help minimize transaction backlogs and ensure continuity of invoice and PO change order processing during peak season and ERP go-live.

Requirements

• Experience in accounts payable, finance operations, procurement administration, or purchase order management.
• Demonstrated experience processing invoices and/or purchase order changes in an ERP or financial management system.
• Strong attention to detail and commitment to transactional accuracy.
• Ability to manage a high volume of transactions while meeting deadlines.
• Strong organizational, analytical, and problem-solving skills.
• Effective written and verbal communication skills.
• Ability to work independently, follow established procedures, and escalated exceptions appropriately.
• Proficiency with Microsoft Excel and standard business productivity tools.
• Experience supporting an ERP implementation, integration, or system migration.
• Experience with Coupa invoice approval and procurement workflows.
• Familiarity with financial controls, audit documentation, and purchase order reconciliation.
• Experience working in a project-based or operationally complex business environment.

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #193-Precision Oakridge