Finance Operations Analyst (Contract) – ERP & Invoicing

System One, Inc.; Pasadena (TX); On-site; USD 39,000 - 50,000; Full time

Job summary

System One, Inc. in Pasadena, TX is seeking a Finance Operations Analyst for a 6-month contract to review, validate, and process vendor invoices, manage PO changes, and ensure accuracy with internal controls.

The role requires attention to detail, ability to handle high volume, Excel proficiency, and experience with ERP systems and Coupa; you will support an ERP go-live and coordinate with Finance, Procurement, and project teams.

Responsibilities

• Review, validate, and process vendor invoices in accordance with established procedures, approval workflows, and internal controls.
• Prepare, review, and process PO change orders, including changes to pricing, quantities, scope, and other authorized purchasing details.
• Verify invoice and purchase order information for accuracy, completeness, appropriate coding, supporting documentation, and alignment with approved commitments.
• Identify discrepancies, missing documentation, approval delays, and other transaction exceptions; coordinate with appropriate Finance, Procurement, project, and operational personnel to resolve issues.
• Monitor assigned transactions, prioritize work based on deadlines and business needs, and maintain visibility into outstanding items.
• Maintain accurate transaction records and supporting documentation in accordance with company policies and audit requirements.
• Communicate transaction status, outstanding approvals, and processing issues to relevant stakeholders in a timely and professional manner.
• Learn and follow current-state processes, system procedures, and established workarounds necessary to support operations during the ERP transition.
• Help minimize transaction backlogs and ensure continuity of invoice and PO change order processing during peak season and ERP go-live.

Job description

System One, Inc. in Pasadena, TX is seeking a Finance Operations Analyst for a 6-month contract to review, validate, and process vendor invoices, manage PO changes, and ensure accuracy with internal controls.

The role requires attention to detail, ability to handle high volume, Excel proficiency, and experience with ERP systems and Coupa; you will support an ERP go-live and coordinate with Finance, Procurement, and project teams.