Business Operations Coordinator

Brooksource; Phoenix (AZ); On-site; USD 37,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401k with company match

Paid time off

Job summary

Brooksource seeks a Business Operations Coordinator for a contract role in Phoenix, AZ. You will own PO lifecycle from creation to close and process vendor invoices for a busy construction operation.

Day-to-day tasks include high-volume AP, purchasing coordination, and using Oracle Fusion, Excel, and Outlook to keep records accurate and organized. This on-site role offers a 6-month contract with potential conversion to full-time.

Qualifications

• Experience with high-volume accounts payable or procurement coordination.
• Oracle Fusion experience preferred; ERP experience acceptable.
• Proficiency in Excel and Outlook; strong organizational skills.

Responsibilities

• Create purchase orders and manage full lifecycle (15–20 per day).
• Process and verify vendor invoices for accuracy (20–30 per day).
• Track POs and invoices in Excel and Oracle Fusion.
• Communicate with vendors and internal teams mainly by email.
• Handle admin tasks such as safety equipment tracking and fleet tracking.
• Assist with ordering and tracking materials and equipment for projects.
• Perform accurate data entry and file management for operational records.
• Provide clerical support including scheduling and correspondence.
• Collaborate with internal teams to maintain smooth workflows and spot process gaps.

Skills

Accounts payable

Purchasing coordination

Oracle Fusion

ERP systems

Excel

Outlook

Attention to detail

Written communication

Quick learner

Tools

Oracle Fusion

Excel

Outlook

Job description

Business Operations Coordinator (Contract) – Phoenix, AZ

About our client

Our client is a fiber infrastructure company that builds and operates high-capacity networks connecting data centers, businesses and carriers. As demand for cloud and digital services grows, the company is expanding its fiber network across the U.S. You will join the hyperscale division, which builds fiber connecting data centers, and support the construction teams behind those projects.

About the role

As Business Operations Coordinator you will keep purchasing and invoicing running for a busy construction operation, owning purchase orders from creation to close and processing vendor invoices accurately and on time.

Logistics

• Location: Phoenix, AZ (fully on-site, Monday to Friday)
• Hours: 8:00 AM to 4:30 PM Mountain Time
• Pay: $27 to $28 per hour
• Contract: 6 months through Brooksource, with a strong possibility of converting to full-time
• Overtime: possible when volume spikes
• Start date: as early as October 26
• Interview process: phone screen and video interview with Brooksource, then a one-hour interview with our client
• Systems: Oracle Fusion, Microsoft Suite (Excel, Outlook)

What you will do

• Create purchase orders and manage each one through its full lifecycle, about 15 to 20 per day
• Process and verify vendor invoices for accuracy, coding and supporting documentation, about 20 to 30 per day
• Keep organized, trackable records of POs and invoices in Excel and Oracle Fusion
• Communicate with vendors and internal construction teams, mostly by email
• Handle admin tasks such as safety equipment tracking and fleet tracking
• Assist with ordering and tracking materials and equipment for projects
• Perform accurate, timely data entry and file management for operational records
• Provide general clerical support, including scheduling, correspondence and document preparation
• Collaborate with internal teams to keep communication and workflow smooth
• Spot gaps in the process and help improve how work flows

This role does not approve purchases; it prepares, routes and tracks them.

What we are looking for

• Experience with high-volume accounts payable, purchasing or procurement coordination
• Oracle Fusion experience strongly preferred; similar ERP experience considered
• Proficiency in Excel and Outlook (advanced formulas are not needed; staying organized and tracking work accurately are)
• Strong attention to detail and the ability to keep up with a heavy daily workload
• Clear written communication and a problem-solving mindset
• Experience in construction, especially underground or civil work, is a plus but not required
• Early-career candidates who are quick learners are welcome to apply

EEO Statement:

Brooksource is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

Pay Disclaimer:

The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Brooksource offers competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage with plans that can fit each employee’s needs. We offer a 401k plan that includes a company match and is fully vested after you become eligible, paid time off, and sick time. Paid company holidays are subject to hour requirements and completion of the new hire period (13 weeks). We also offer an Employee Assistance Program (EAP) that provides services like virtual counseling, financial services, legal services, life coaching, etc.