Finance & Operations Admin Specialist

CAROLINA PRG; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Carolina PRG is seeking an Administrative Operations Assistant to support office leadership with a wide range of admin, accounting, and operational tasks. You will handle onboarding, documentation, invoicing, payroll prep, and records management to help keep a busy office running smoothly.

The role requires hands-on ownership, strong organization, and the ability to manage multiple priorities in a fast-paced environment. Experience in construction or field services is a plus.

Qualifications

• 3+ years of administrative, operations, or office management experience is preferred.
• Ability to manage competing priorities with high accuracy and attention to detail.
• Proficiency in Microsoft Excel, Word, and Outlook is required.
• Experience in construction, skilled trades, field services, or similar environment is a plus.

Responsibilities

• Coordinate employee onboarding paperwork and maintain personnel documentation.
• Track open administrative items and proactively follow up to ensure completion.
• Organize invoices, receipts, purchase orders, and other accounting-related documentation.
• Maintain accurate company records related to vehicles, insurance, licensing, and other operational requirements.
• Support management with spreadsheets, reporting, and special projects.
• Prepare and maintain documentation for customers, vendors, and internal teams.
• Assist with payroll preparation and timecard administration as needed.
• Maintain organized electronic and physical filing systems.
• Communicate professionally with employees, customers, vendors, and other business partners.
• Provide day-to-day administrative support to office leadership and the broader team.
• Maintain employee, customer, vendor, and general company records.
• Identify administrative gaps or issues and take initiative to help resolve them.

Skills

Organizational skills

Independent work

Written and verbal communication

Proactive mindset

Attention to detail

3+ years administrative experience

Construction industry experience (plus

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Carolina PRG is seeking an Administrative Operations Assistant to support office leadership with a wide range of admin, accounting, and operational tasks. You will handle onboarding, documentation, invoicing, payroll prep, and records management to help keep a busy office running smoothly.

The role requires hands-on ownership, strong organization, and the ability to manage multiple priorities in a fast-paced environment. Experience in construction or field services is a plus.