Accounting Administrative Assistant

CAROLINA PRG; United States; On-site; USD 36,000 - 48,000; Full time

Job summary

Carolina PRG in Charlotte is seeking an Accounting & Administrative Assistant to support day-to-day bookkeeping and general office tasks in a friendly, fast-paced environment.

The ideal candidate is organized, dependable, comfortable with numbers, and willing to jump in wherever needed. This role offers exposure to multiple functions and opportunities to grow within a collaborative team.

Qualifications

• Prior bookkeeping, accounting assistant, or administrative experience is preferred.
• Experience with AP, AR, invoicing, or reconciliations preferred.
• Comfortable working in a smaller company where responsibilities may vary day to day.
• Strong attention to detail and organizational skills.
• Good communication and customer service skills.
• Comfortable working independently and taking initiative.
• Proficiency with Microsoft Office, particularly Excel.
• Experience within construction, contracting, electrical services, or a similar industry is a plus.

Responsibilities

• Assist with accounts payable and accounts receivable.
• Prepare and send customer invoicing.
• Enter vendor invoices and maintain accurate records.
• Assist with customer payments and collections.
• Perform basic bookkeeping and account reconciliations.
• Maintain accounting files and supporting documentation.
• Assist with purchase orders and vendor documentation.
• Support payroll and timekeeping administration as needed.
• Maintain customer, vendor, and project information.
• Provide general administrative and office support.
• Answer phones and assist with customer and vendor inquiries.
• Help organize documents, schedules, and day-to-day office needs.
• Partner closely with ownership and other team members.
• Assist with additional accounting and administrative projects as needed.

Skills

Bookkeeping experience

Organizational skills

Communication skills

Independent worker

Microsoft Office

Tools

Microsoft Excel

Microsoft Word

QuickBooks

Job description

Carolina PRG is partnering with a growing construction services company in the Charlotte area to identify an Accounting & Administrative Assistant to join their team. This is a great opportunity for someone who enjoys wearing multiple hats.

The Accounting & Administrative Assistant will support day to day bookkeeping and accounting activities while also assisting with general office administration. The ideal candidate is organized, dependable, comfortable working with numbers, and willing to jump in wherever needed

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Responsibiliti

• esAssist with accounts payable and accounts receivab
• lePrepare and send customer invoic
• esEnter vendor invoices and maintain accurate recor
• dsAssist with customer payments and collectio
• nsPerform basic bookkeeping and account reconciliatio
• nsMaintain accounting files and supporting documentati
• onAssist with purchase orders and vendor documentati
• onSupport payroll and timekeeping administration as need
• edMaintain customer, vendor, and project informati
• onProvide general administrative and office suppo
• rtAnswer phones and assist with customer and vendor inquiri
• esHelp organize documents, schedules, and day to day office nee
• dsPartner closely with ownership and other team membe
• rsAssist with additional accounting and administrative projects as need

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Qualificati

• onsPrevious bookkeeping, accounting assistant, or administrative experie
• nceExperience with AP, AR, invoicing, or reconciliations prefer
• redComfortable working in a smaller company where responsibilities may vary day to
• dayStrong attention to detail and organizational ski
• llsGood communication and customer service ski
• llsComfortable working independently and taking initiat
• iveProficiency with Microsoft Office, particularly Ex
• celExperience within construction, contracting, electrical services, or a similar industry is a p