Finance & Office Manager - Job Costing & Systems Leader

Dark Horse Deconstruction; Appleton (WI); On-site; USD 75,000 - 86,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Paid time off

Job summary

Dark Horse Deconstruction in Appleton, WI seeks an experienced Office & Finance Manager responsible for bookkeeping, payroll, job costing, and back-office operations. You will implement QuickBooks Online and Contractor Foreman, develop efficient workflows, and partner with field teams to improve cost visibility and profitability on each project.

This hands-on leadership role offers growth as the company expands and strengthens financial processes.

Qualifications

• 3+ years bookkeeping or accounting experience incl. payroll.
• Hands-on experience with QuickBooks Online.
• Understanding of job costing or project-based accounting.
• Strong organizational skills, attention to detail, and ability to manage multiple responsibilities.
• Comfortable learning new technology, troubleshooting issues, and improving processes.
• Self-motivated, dependable, adaptable, and willing to contribute wherever needed.

Responsibilities

• Allocate labor, materials, equipment, subcontractor, and disposal expenses to projects and cost codes.
• Review timecards, receipts, and invoices for accuracy before processing.
• Coordinate with project managers to maintain accurate budgets, costs, and financial records.
• Prepare job cost reports, budget-versus-actual comparisons, and project profitability summaries.
• Identify cost overruns, missing expenses, and potential billing opportunities.
• Manage accounts payable, accounts receivable, vendor payments, invoicing, and collections.
• Reconcile bank and credit card accounts and oversee monthly financial closing.
• Process weekly payroll and accurately allocate labor expenses to individual jobs.
• Work with outside CPA on year-end accounting and tax preparation.

Skills

Bookkeeping experience

Accounting knowledge

Payroll processing

QuickBooks proficiency

Job costing understanding

Organizational skills

Education

Accounting/Finance degree or bookkeeping certification

Tools

QuickBooks Online

Contractor Foreman

Job description

Dark Horse Deconstruction in Appleton, WI seeks an experienced Office & Finance Manager responsible for bookkeeping, payroll, job costing, and back-office operations. You will implement QuickBooks Online and Contractor Foreman, develop efficient workflows, and partner with field teams to improve cost visibility and profitability on each project.

This hands-on leadership role offers growth as the company expands and strengthens financial processes.